Daily Archives: 5th June 2013


ANNUAL GENERAL MEETING

Wandandian Progress Association
Minutes of Annual General Meeting
7th May 2013

ATTENDANCE: Rob Edwards, Jan Natt, Jocelyn Fox, Anne Simpson, Brett Simpson, Shane Iverson, Clr Patricia White, Gary Druett, Ann Kirrage, Tony Kirrage, Dave Durant, Daphne Windley, Phillip Windley, Kate Stein, Phil Barrett, Rebecca Barrett, Lorraine Martin, Kim Porter, Kaye Hilaire, Dennis Hilaire, Jenny Wiltshire, Peter Smith, Joy Hayward, Kevin Hayward

APOLOGIES: Murray Fox, Sue Campbell, Chris Campbell

Meeting opened 8:51pm

Minutes of previous AGM read. Moved to accept Jan Natt. 2nd Anne Simpson. Accepted unanimously.

PRESIDENTS REPORT:
Read and accepted.

TREASURERS REPORT:
Opening Balance                      $4297.94
Income                                    $39252.77
Expenses                                $39905.29
Closing Balance                        $3645.42

Moved to accept Jan Natt. 2nd Anne Simpson.

Motion by Jan Natt – “That flowers be sent to auditor as a thank you.”
2nd Anne Simpson.  Moved unanimously.

ELECTION OF OFFICE BEARERS 2013/2014
All position were declared vacant and the chair was taken by Clr Patricia White, resulting in the following office bearers being duly elected.

PRESIDENT:                     Sue Campbell      Nominated by Ann Kirrage,   2nd Jocelyn Fox

VICE PRESIDENT 1:      Brett Simpson    Nominated by Jan Natt,   2nd Kaye Hilaire

VICE PRESIDENT 2:      Kaye Hilaire      Nominated by Jan Natt,    2nd Ann Kirrage

SECRETARY:             Matthew Thompson       Nominated by Ann Kirrage,  2nd Jan Natt

TREASURER:                    Jocelyn Fox      Nominated by Jan Natt,   2nd Sue Campbell

PUBLIC OFFICER:         Jan Natt              Nominated by Jocelyn Fox,   2nd Ann Kirrage

HALL BOOKING          Jan Natt              Nominated by Jocelyn Fox,   2nd Ann Kirrage
OFFICER:  

AUDITOR:                        Melissa Salway
   (Salway Taxation and Accounting)

WEBSITE                          Anne Simpson    Nominated by Kaye Hilaire,    2nd Jan Natt
COORDINATOR

GENERAL BUSINESS:
•    Daphne Windley asked that the GPS coordinates for the time capsule go into these minutes.  They are accordingly SOUTH 35’’ 05.313’  EAST 150’’ 30.66’   Capsule to be opened in 2035
•    Membership to remain at $10/family.
•    Quorum to remain at 5 members.
•    Hall booking bond – so long as paid 1 month before said function ok. Make adjustment to booking document as necessary.

Motion by Anne Simpson – “That the booking contract be re worded to state that bond is received a minimum of one month before the function.”
2nd Kaye Hilaire. Moved unanimously.

Meeting closed 9:17pm