Daily Archives: 7th July 2015


Minutes of Ordinary Meeting 2nd June 2015

Meeting opened 7:45pm

ATTENDANCE:
Sue Campbell
Jocelyn Fox
Anne Simpson
Kaye Hilaire
Mayor Joanna Gash
Clr Patricia White
Clr Alan Baptist
Ann Kirrage
Brett Simpson
Ross Earby
Ken Rankin
Carol Rankin

APOLOGIES:
Mathew Thompson
Les Myers
Kirsten Sandison
Kate Stein
Murray Fox
Ray Stein
Phillip Windley
Daphne Windley
Eve Bray
Richard Eggins
Chris Campbell
Gary Druett
Cheryl Druett

Minutes from previous meeting read. Accepted: Anne Simpson 2nd: Ken Rankin

BUSINESS ARISING FROM MINUTES: 

  • Sue Campbell contacted B & N Flooring regarding the quote. The floor has now been done for $4600.00.
  • Dinner dance – Jocelyn Fox and Kate Stein suggest a Trivia Night in September and a Karaoke night in February.
  • Wandandian sign finished.
  • Gary Dreutt not here to discuss footpath. Carry to next meeting.
  • Sue Campbell and Anne Simpson attended Dept Fair Trading meeting. Found it informative. Anne Simpson has created registers that they require – committee and members, conflict of interest, etc. To be stored on site.
  • Pest inspection – Ross Earby asked DNA and they will get back to us.
  • Email board at the post office. Business register set up with local businesses around the grounds for travellers.

CORRESPONDENCE IN:

  • Dept of Fair Trading
  • SCC – letter re: Princes Highway
  • Bendigo bank re: access online to view only
  • SCC – Notice of meeting of development committee

CORRESPONDENCE OUT:

  • SCC – Ben Stewart re: use of facilities
  • SCC Traffic Committee re: review of bridge and road
  • Les Corish – IGA re: thanks for community grant

Accepted: Kaye Hilaire 2nd:Ken Rankin

TREASURERS REPORT:

Opening balance 1 May 2015                                                   $8043.12
Add Income                                                                                 $2567.05
————
$10610.17
Less Expenses                                                                             $4639.18
————-
Closing balance 31 May 2015                                                    $5970.99
========

O/S Expenses – Dept of Fair Trading $ 139.00

Moved: Ann Kirrage 2nd: Carol Rankin

GENERAL BUSINESS:

  • Jocelyn Fox expressed that we should be doing Acknowledgement of Country. She will get a copy of it and moved that we do this from the next meeting on. 2nd by Ross Earby.
  • Sue Campbell presented the advertisement that Ross Earby placed in the papers for the Woodchop. Already getting interest in the event from businesses and market holders. Ross working on the Woodchop – events listing done. Events pretty much the same as last year – 8 event listing. There were 9 last year as Toby Davis added his event at the last minute on the day. Ad in the Axemen’s calendar. Ross requires a cheque for the Axemen’s Association. Jocelyn Fox to write.
  • Mayor Joanna Gash – development meeting was on today. Feels that they are getting things done. Council very busy. DA’s very busy – approx. 16 dwellings approved per week. Big motel Vincentia complex approved. Dan Murphy’s opening soon. Callala Beach land sold. Manyana Skate Park approved. Pool to be open in September. Oallen Bridge almost completed. Thanked Clr’s for attending our meetings. Turpentine Road should begin in July.
  • Clr Patricia White believes we have the best supper at Progress Meetings. She stated that our grounds are looking fantastic. Believes that there has been such an improvement over the past couple of years in the town. Spoke to Ben Stewart regarding our letter. He has indicated that he is happy to come and talk to us. Clr White suggested we call as a follow up to the letter that was sent. Attended Eurobodalla meeting – they suggested that they want SCC to be involved with them. Meeting yesterday regarding budget. With reference to rates they only received 5 submissions out of 55000 ratepayers regarding this. Has attended conferences on a variety of issues. Went to Wivenhoe dam and was given a presentation on the floods and a tour of the walls. Budget works for Sussex Inlet to include bridgework.
  • Clr Alan Baptist – SCC spending over $200 million over the next 2 years which will cover RMS issues and pipeline under the Shoalhaven River. When Alan saw the Wandandian sign up and completed he was very happy. It will have a garden placed around it. Asked how we feel with regards to SCC and how they are moving and performing. Sue Campbell feels that the consolidation of departments as a cost cutting exercise has been effective. She also acknowledges that the council is very busy and keeping some things really fun, such as the yellow piano. Ross Earby mentioned developers and their gripe with council, yet stated that it allows for confidence knowing that council have employed people to assist with the workload. General discussion.

Meeting closed 8:25pm

NEXT MEETING: 7th July at 7:30pm


Minutes of the Annual General Meeting 5th May 2015

ATTENDANCE:
Sue Campbell
Jocelyn Fox
Kay Hilaire
Ann Kirrage
Clr Patricia White
Garry Druett
Cheryl Druett
Richard Eggins
Kate Stein
Ray Stein
Ian Henderson
Ken Rankin
Carol Rankin
Ross Earby
Anne Simpson
Brett Simpson
Daphne Windley
Chris Campbell
Les Corish

APOLOGIES:
Murray Fox
Jo Gash
Eve Bray
Jan Natt
Phillip Windley
Meeting opened: 8:35pm

Minutes from previous meeting read. Accepted: Anne Simpson 2nd: Kaye Hilaire

REPORTS:

President’s Report:
A very rewarding and exciting year in Wandandian.

    • The annual Community expo and Woodchop in October was a resounding success. Ross Earby took over as coordinator and did an exemplary job. We had some outstanding & generous sponsors who helped to make the day so special. We combined the Woodchop Events with a small market day, some static displays and live music. The hot food at the tennis shed and the cold food etc in the hall all contributed to the day. All in all it was one of our most profitable and successful days.
    • Community Day: This was held on the 14th March this year and was organised to thank all our volunteers and to help our local community get to know one another better. Although only a small turnout it was an enjoyable afternoon.
    • Grounds Maintenance- We have been successful in obtaining Centrelink approval to accept volunteers over the age of 55 who are required to complete up to 30 hours per fortnight doing volunteer work. Chris Campbell has taken over the responsibility of our grounds and building maintenance and is doing a terrific job. I think we can all agree that the area is looking great.
    • Progress is trying to obtain funding to construct a footpath alongside Wandean Road. This will benefit all in our community who regularly walk (or would if they felt safer) up and down the road. Although no funding as yet Garry Druett is keeping us updated on his efforts to find funds. Council has indicated they fully support this initiative.
    • We now have new Holland blinds in the kitchen (supplied and installed by David Elton of Shoalhaven Blinds from Bewong at cost)
    • We also have new security bars on the outside of the same kitchen windows supplied and installed by another local Owen Wood. This will help with the overall security of our Hall.
    • New gardens have been placed either side of the ramp at the front of the hall to make it more attractive. These were achieved at very little cost to Progress and look great.

Overall a very productive and satisfying year. Our sincere thanks to everyone who has contributed throughout the year.

Sue Campbell
President

Treasurers Report:
This past 12 months has been busy for Progress. We must thank the hard work of Ross Earby for the wonderful Woodchop and Field Day, and to all of those who assisted on the day. Hall bookings have continued to be steady with some regular bookings now filling the calendar and many private functions being held. We have continued to seek out available grants/funding from a variety of sources and will continue to so over the next 12 months. Thank you to everyone who works to make the Wandandian Progress Association as wonderful as it is. The books will be taken to Melissa Salway of Salway Taxation and Accounting for review after this meeting.

Jocelyn Fox
Treasurer

Opening Balance 29/4/2014                                                             $6047.31
Closing Balance 27/4/2015                                                               $8043.12

Yearly Income                                                                                   $16666.60
Yearly Expenses                                                                                $14670.79

Profit for Year Ending 27/4/2015                                                    $1995.81

Moved: Ken Rankin 2nd: Ray Stein

 

ELECTION OF COMMITTEE MAY 2015 – APRIL 2016:

PRESIDENT:
Sue Campbell
Nominated: Anne Simpson
2nd: Cheryl Druett
Moved

VICE PRESIDENT 1:
Ross Earby Nominated: Jocelyn Fox
2nd: Les Corish
Moved

SECRETARY:
No nominations – Jocelyn Fox to fill in until secretary found

TREASURER:
Jocelyn Fox
Nominated: Sue Campbell
2nd: Ken Rankin
Moved

PUBLIC OFFICER:
Anne Simpson
Nominated: Sue Campbell
2nd: Jocelyn Fox
Moved

WEBSITE:

Anne Simpson
Nominated: Anne Simpson
2nd: Jocelyn Fox
Moved

HALL BOOKINGS:

Anne Simpson
Nominated: Kaye Hilaire
2nd: Les Corish
Moved

AUDITOR:
Melissa Salway Unanimous

GENERAL BUSINESS:

  • membership to remain at $10
  • Quorum to remain at 5 members
  • Hall hire costs to remain the same
  • Co-ordinates South 35”05.313 East 150”30.666 Time capsule to be opened in 2035.
  • Treasurer to submit financial report to Dept of Fair Trading.

Meeting closed: 8:50pm


Minutes of Ordinary Meeting 5th May 2015

Meeting Opened: 7:40pm

ATTENDANCE:

Sue Campbell
Jocelyn Fox
Kaye Hilaire
Ann Kirrage
Clr Patricia White
Chris Campbell
Ian Henderson
Ross Earby
Brett Simpson
Anne Simpson
Ken Rankin
Carol Rankin
Garry Druett
Cheryl Druett
Ray Stein
Kate Stein
Daphne Windley
Les Corish

APOLOGIES:
Murray Fox
Sue Henderson
Belinda Tekis
Andrew Tekis
Jo Gash
Eve Bray
Jan Natt
Phillip Windley

Minutes from previous meeting read. Accepted: Kaye Hilaire 2nd: Ross Earby

BUSINESS ARISING FROM MINUTES:

  • Ross Earby has quotes from Nowra News and Sth Coast Register for wood chop ads – $190.00 for both. Ross has advised it would need to run twice. Move that we pay Ross Earby for ad. Ann Kirrage. 2nd Ken Rankin
  • Actizyme purchased and Sue Campbell reimbursed.
  • Les Corish in attendance – presented cheque for $2000 for floors. Thanks from Progress. Jocelyn Fox to do letter of thanks.

CORRESPONDENCE IN:

  • SCC – letter Development application
  • SCC – Media release Work on St Georges Basin Village Green
  • SCC – Media release Shoalhaven City Arts Centre
  • SCC – Media release Key Planning and Budget Documents
  • Email – Garry Druett Change of email address
  • NSW Dept of Fair Trading Financial Reporting Obligations
  • B & N Flooring Services Quote for floor

CORRESPONDENCE OUT:

  • Letter of thanks Mr M Fox
  • Letter of thanks Mrs A Kirrage
  • Letter of thanks Mrs K Hilaire
  • Letter of thanks Mr and Mrs R Stein
  • Letter of thanks Mr and Mrs C Campbell

Moved by Les Corish 2nd Anne Simpson

TREASURERS REPORT:

Opening Balance                                                                       $9771.75
Income                                                                                       $ 150.29
Expenses                                                                                   $1878.92
————
Closing Balance 27 April 2015                                               $8043.12
=======
Accepted: Ross Earby 2nd: Ann Kirrage

GENERAL BUSINESS:

    • Floor quote – one verbal $4500, one written for $4890. Discussion regarding products and expenses. We only need stain not lacquer. We will ask B & N Flooring Services if the quote will cover stain as well. Unanimous support to get the floor done as quotes are reasonable. Kaye Hilaire will call B & N Flooring Services to see if they will keep same price for change of product.
    • Anne Simpson advised that Square dancers not using hall in last week of May.
    • Dinner dance – discussion about when to hold. Kate Stein suggested a warmer month. Kate and Jocelyn to formulate a plan and get back to next meeting.
    • CCB Executive Meeting – Kaye Hilaire and Ann Kirrage attended. They were most welcome. They had lunch and it was lovely. The meeting was very informative and there were councilors who were familiar with Wandandian. They were able to understand what was being talked about. Placed into groups of 5 to discuss what each community does to encourage members and how they raise revenue. Lots of suggestions that came from this discussion already implemented by Wandandian Progress. Suggested that meetings should be done onto computer for ease (which is being done). Kaye presented the notes and paperwork issued to them from the meeting for all to look at.
    • Sue Campbell in conversation with Les Corish regarding emergency services use of our grounds in light of the recent helicopter landings in our paddock and mucking it up. Sue questions if council might be able to provide funding for the upkeep of these areas, as we are a staging area for all emergency situations. Clr Patricia White suggested a letter to Ben Stewart for an onsite meeting regarding this, as he is who is in charge of all operations in emergency situations. Explain what we want and why. Ross Earby suggested some helicopter emergency landing light as well and this could be included into the letter. Kate Stein suggested a floodlight on the peak of the progress building. Jocelyn Fox to draft a letter and send to Sue Campbell and Ross Earby before sending out.
    • Kaye Hilaire mentioned that we do not have the lock on the paddock gate. Will not lock it as not necessary.
    • Clr Patricia White – accidents on the highway near Kladis Winery. Clr White mentioned that these accidents seem to be occurring in the wet weather and she feels that the water run off is a factor. She has spoken to RMS regarding this. They stated they have driven their detection vehicle over the spot but it was in the dry. Clr White requested it be done again in the wet. Should hear back next week. She has also spoken to Shelly Hancock regarding the bridge into Wandandian. State govt has a bucket of money to spend on these areas to help fix them. Clr White asked that Progress raise these issues with Shoalhaven Council Traffic Committee for the area from the Northern bridge to Bewong. Also include in this letter a request for a review of the speed limit – reduction through all of Wandandian. General discussion about this issue. Jocelyn Fox to draft the letter.
    • Wandandian sign almost finished. Thank you council. Clever use of it to include Bewong and Wandandian on the same sign.
    • Sue Campbell will place a sheet into the post office requesting locals email addresses for inclusion in minutes mail-out.
    • Garry Druett regarding the footpath – still struggling to get finance for it. No success with IMB or state government. Next effort will be with Mulwaree Trust. Garry has spoken to the people involved with this organization. Garry pointed out the safety concerns we have. If they fund it, it will not be for the whole amount. Progress needs to match any funding by a third. We have $7000 committed by SCC. Progress will supply $3000. Has asked Mulwaree for $23000. Total of $33000. Garry has begun the paperwork and will submit this as soon as possible. Also been working with Michael Strachan who secured the $7000 from SCC for us. Environmental impact study has to be completed. Garry suggested that if we fail to secure funding, we will use the $7000 to begin the project anyway and then we have the avenue to secure more funding at a later stage. Garry will continue to chase this up. Follow up at next meeting.
    • Sue Campbell – email received from Dept Fair Trading (as per correspondence in). It is regarding the lodgment of financial reports. They are running meetings at Bomaderry Bowling Club on Tuesday 19th May 2015 and Wednesday 20th May 2015. Late lodgment fee of $88 for last years report. Jocelyn Fox will send with financials from AGM 2015. Anne Simpson and Sue Campbell will attend the Wednesday meeting.
    • Brett Simpson asked if we get pest inspections done. Fire Shed has been having some issues. Jocelyn Fox asked if we should get one done in light of the proximity of fire shed to progress hall. Sue Campbell suggested we get a quote. Ross Earby stated that a pest inspection costs approximately $250.00. Sue Campbell moved that we get a quote. Garry Druett suggested that treating would cost the same as the quote. Ross Earby suggested Bacchas Partners or DNA Pest Control. Ross Earby to call on Progress behalf.
    • Sue advised that the storeroom will not be getting the floor done but suggested that we get a tough marine style carpet to lay there instead.

Meeting Closed at 8:30pm

NEXT MEETING: 2nd June 2015


Minutes of Ordinary 7 April 2015

Meeting opened: 7:40pm

ATTENDANCE:
Jocelyn Fox
Kaye Hilaire
Brett Simpson
Ann Kirrage
Ian Henderson
Ross Earby

APOLOGIES:

Murray Fox
Sue Campbell
Chris Campbell
Cheryl Druett
Gary Druett
Anne Simpson

Minutes of previous meeting read. Accepted: Ann Kirrage 2nd: Ross Earby

BUSINESS ARISING FROM MINUTES:

  • Invoice in from Owen Wood received and accepted for $401.50. Treasurer to pay. Accepted by Kaye Hilaire. 2nd : Ann Kirrage
  • Blinds up and already paid for
  • Gardens done and look great. Thanks to Chris Campbell and Murray Fox. Kaye Hilaire moves that we send a letter to Kate and Ray Stein for their work on the bollards and also a letter to Murray Fox and Chris Campbell for the gardens. Jocelyn to do letters. 2nd: Jocelyn Fox.

CORRESPONDENCE IN:

  • Receipt from DataWave
  • SCC email – ‘Hey Tosser’ campaign
  • SCC letter – dredging works
  • Macey Insurance re cover of hall

CORRESPONDENCE OUT:

  • Letter to Alison Reminis re cleaning

Correspondence moved: Ross Earby. 2nd: Brett Simpson

TREASURERS REPORT:
Opening Balance                                                                 $11704.49
Income                                                                                  $ 1158.92
Expenses                                                                              $ 3091.66
—————
Closing Balance 31 March 2015                                         $ 9771.75
========

Accepted: Ann Kirrage 2nd: Ian Henderson

GENERAL BUSINESS:

  • Sue Campbell requests that we can purchase ACTIZYME for the septic system. Cost approx. $18.00. Use approx. 1 tablespoon per week. Moved to accept Jocelyn Fox. 2nd Brett Simpson.
  • Garden materials donated by Murray Fox and installed by Murray Fox – no charge. Work completed by Sue and Chris Campbell. Plants donated by Ann Kirrage and Kaye Hilaire.
  • Letter to Sue Campbell from Judee Nolan – CCB Executive meeting. Invitation to CCB meeting at Council Administrative rooms to discuss any ‘city-wide’ issues which we may have. Discussion about items for the agenda. Village signs discussed – crooked/uneven etc. Jocelyn Fox to email Judee Nolan for this to go on the agenda. Kaye Hilaire and Ann Kirrage to attend the meeting as Wandandian representatives in lieu of Sue Campbell and Jocelyn Fox. Ian Henderson also mentioned the ‘black spot’ sign near Bewong. He feels that we should invite the council to exert pressure on the appropriate bodies for this known area and improvements to it. Brett Simpson added that it should be for all black spot areas in the Shoalhaven.
  • Floor – Ross Earby has not been able to catch up with Les Corish, however Sue Campbell has sent word that she saw Les and he has donated $2000.00 for the floor to be done. Jocelyn Fox to await notification before sending a thank you letter to Les pending donation from IGA or him personally.
  • Sue Campbell sent a laminated copy of signage to be placed around the Progress Association and Sport and Rec to alert campers that we are community funded and donations would be accepted gratefully. The donations box in the Sport and Rec door has been started. Ross Earby suggested that the slot needs to be high enough to deter silly actions of silly people.
  • Kaye Hilaire announced that the next meeting is the AGM – 5th May – and there are some positions available.
  • Kaye Hilaire mentioned the dinner dance – are we having one? To be carried over to the next meeting.
  • Ross Earby asked to be able to put an ad in the South Coast Register and the Sussex Inlet Weekly and the About Magazine for the Woodchop. Moved by Ross Earby. 2nd Jocelyn Fox.
  • Ian Henderson mentioned his hall hire in March – thanked the venue as it was wonderful for the function. Jocelyn Fox to organise bond refund.
  • Ross Earby asked what is happening with the path? Brett Simpson advised we did not get the grant. Gary Druett not here to let us know what other options are available. Carry over to the next meeting.

Hall bookings as per sheet.

Hall cleaning being done by Sue Campbell, Kaye Hilaire and Ann Kirrage.

Meeting closed: 8:30pm

NEXT MEETING: 5th May 2015 at 7:30pm