Ordinary Meetings


Minutes of Ordinary Meeting 4 August 2014

Meeting Opened: 7.34pm

ATTENDANCE:

Jocelyn Fox
Anne Simpson
Leith Davis
Coral Rankin
Ken Rankin
Ross Earby
Kaye Hilaire
Janis F Natt
Bill Wellman
Clr Patricia White
Daphne Windley
Phillip Windley

APOLOGIES:

Murray Fox
Brett Simpson
Garry Druett
Cheryl Druett
Ann Kirrage

CONFIRMATION OF MINUTES:

Minutes of the July meeting were read and confirmed.

Moved: Kaye Hilaire Seconded: Ken Rankin

Business Arising from Minutes: carried through to reports and general business.

TREASURER’S REPORT:

Opening Balance 01 July 2014                                                $8,016.42
Income                                                                                           $1,645.00
Expenses                                                                                            $591.85
Closing Balance 28 July 2014                                                  $9,069.57

Moved to accept Treasurer’s report Kaye Hilaire Seconded: Ken Rankin

CORRESPONDENCE:

Emails:
In:
– from Shoalhaven Shire Council, advising that the draft South Coast Regional Sea Level Rise Policy and Planning Framework report would be on exhibition from 5 August to 12 September.

Letters:
In:
– From Infrastructure Manager, Shoalhaven Shire Council, confirming that the Council strongly supports the Association’s application for grant funding for the community pathway project.
– Tomerong Public School P&C re Ethics Classes, enclosing a request for volunteers, and requesting that the meeting discuss.

Out:
– To Australian Electoral Commission, Wollongong, requesting that the hall be considered for a polling booth site for the State Government election in March 2015.

Moved to accept correspondence report: Jan Natt Seconded:Ross Earby

REPORTS:

Woodchop

Ross Earby reported that things were still progressing very well.
– Ross showed a poster that has been produced for advertising.
– Ray Stein is working on woodchips for prizes.
– The Committee is advertising for volunteers to assist on the day, and to help out in the canteen with tea/coffee, cakes etc, car parking control, keeping the arena clear etc.
– Ross was planning to meet with Kim Phillips and Chris Firth of PowerFM on the following Thursday to progress plans for broadcasting on the day.
– He showed a sample cap that will be sold on the day for $15. Ross has ordered 30. The meeting was very enthusiastic about the caps, and it was decided that the order should be increased to 50.
– M J Fox etc will be providing a bobcat and truck for the day.
– There will be a working bee on 31 August.
– The Brooks family have given permission to use their paddock for parking, and all general public parking will be provided on that paddock; there will be no public driveway access. Queries were raised about northbound vehicles turning into the paddock, and it was suggested that RMS be consulted. The meeting asked the expo committee to follow this up.

Pathway:

Garry Druett was not present, but in his absence Jan Natt discussed the application for grant which has been submitted to NSW Community Building Partnership. $47,067 was applied for, the total cost as calculated by Garry Druett. Any decision on the grant will not be announced until mid to late November, and work cannot commence until the announcement.

GENERAL BUSINESS:

– Jan Natt advised that there is an $840 balance remaining of a volunteers’ grant. Jan has obtained a quote for heating the hall with ‘Nobo’ heaters. Bill Wellman mentioned infrared heaters that have been installed in the new chapel at Albatross, and Jan was asked to follow this up also. After discussion it was decided that Jan would look into all options.
– Kaye Hilaire suggested that the Progress Association could raise funds for the pathway by running a 100 Club. Discussion ensued.
– The Chair welcomed Councillor Patricia White to the meeting. She advised that the draft DCP has been released for comment, and has to be with State Government by October. It is on public exhibition with 40 days to make submissions. Clr White suggested that we ask Garry Druett to have a look at the Wandandian section and advise the Association if we should make a submission. She advised that Council has written a new tree preservation area, with a different treatment of trees in creeks.
– Bill Wellman raised issues that he has found with the LEP treatment of Wandandian village; the State government changed the draft LEP and removed manufacturing as an approved activity within the village.
– Kaye Hilaire mentioned that the old time dancers left the urn on overnight. Jan will remind them to be more careful.
– Jan advised that there will be a wedding in the hall on 29/30 August.
– The keyboxes have been installed.

HALL CLEANING FOR AUGUST:
Kaye Hilaire
HALL BOOKINGS:

5/8 Progress Association meeting
7, 12,14,21,26, 28/8: Square Dancers 7pm
7, 14, 21, 28/8: Illawarra Dementia Group 10am – 1pm
29, 30/8: Renee Cooper, Wedding
31/8: Old Time Dancing

Meeting Closed 9.06pm

NEXT MEETING: 7.30pm 2 September 2014


Minutes of Ordinary Meeting 1 July 2014 1

Meeting Opened: 7.34pm

The Chair welcomed Councillor Patricia White to the meeting. The Mayor, Jo Gash, sent her apologies.

ATTENDANCE:
Kaye Hilaire
Jocelyn Fox
Shayne Iversen
Brett Simpson
Ken Rankin
Cheryl Druett
Garry Druett
Matt Thompson
Ross Earby
Janis F Natt
Leith Davis

APOLOGIES:
Murray Fox
Ann Kirrage
Anne Simpson
Carol Rankin
Ian Henderson

CONFIRMATION OF MINUTES:

Minutes of the May meeting were read and confirmed.

Moved: Matt Thompson Seconded: Ross Earby
Business Arising from Minutes:

Matt Thompson undertook to hose the windows as soon as possible.

TREASURER’S REPORT:

Opening Balance 31 May 2014                                                      $6435.20
Income                                                                                               $1781.22
Expenses                                                                                           $ 200.00
Closing Balance 31 May 2014                                                        $8016.42

Moved to accept Treasurer’s report: Matt Thompson Seconded: Ken Rankin

CORRESPONDENCE:

In:
Emails

  • Jessica Rippon with arrangements for Councillors’ visit to Wandandian
  • various Shoalhaven City Council press releases

Letters

Out:
– Letter to Federal member, Ann Sudmalis, nominating Wandandian as priority for a mobile tower.
– Letter to Ms Sandi Oconnor, advising that the association had decided to discontinue the markets.
Moved to accept correspondence report: Ross Earby Seconded: Matt Thompson

REPORTS:

Pathway

Garry Druett reported on the visit by Shoalhaven City Council councillors and officials, who looked over grounds and hall, and were very impressed. Garry presented a plan of the proposed pathway. He has since received a letter from Council notifying that $7000 is available for the pathway in this financial year.
Other avenues for funding include grants available from Shelley Hancock. Garry seeking ideas for community fundraising. Jocelyn Fox suggested Cadbury’s chocolates fundraising.
Kaye Hilaire suggested that we work on fund raising at the woodchop to maximise the funds available for the pathway.
The plan prepared by Garry with drawings, specifications and lists of requirements will be placed on the Wandandian web site.

Woodchop

Ross Earby reported on the June meeting of the Woodchop committee.
The event has been named the Wandandian Woodchop Community Expo.
Ambulance Rescue are proposing a mock motor vehicle rescue on the day. There will be an hour break in the woodchop while the mock rescue is taking place.
Other events being planned include tug of war, pony rides, egg catching, gumboot throw etc etc.
Kim Phillips Power FM and 2ST cannot do an outside broadcast from the wood chop due to resource constraints but will do a remote broadcast from the studio.
Next meeting of the wood chop committee Wednesday 30 July.

GENERAL BUSINESS:

  • Keys: The Post Office is no longer keeping the keys for the hall and tennis court. New arrangements need to be made. Two options are
    1. Coded key storage box, or
    2. Shell Wandandian

Meeting agreed that key storage box would be an excellent solution, but would need two, one for the hall and one for the tennis court. Ross Earby offered to install them.
The meeting unanimously supported this arrangement.

  • The outside men’s toilet was blocked last week.
  • Jan Natt spoke at length with the manager at Australia Post. Jocelyn Fox also made a personal complaint to Australia Post.
  • Kaye noted that the disabled toilet door is not shutting. Movement in the floor. Michael James was the builder. Jan will call him and ask him to inspect the problems. She will report back to the next meeting and if need be, the association will consult another builder.
  • Kladis tavern – it may be opening in September.

HALL CLEANING FOR JULY:

Kaye Hilaire

HALL BOOKINGS:

3rd,8th,10th,17th,22nd,24th,31st, Square Dancers 7pm
10th, 17th,24th,31st – Illawarra Dementia Group 10am to 1pm
19th Dinner Dance to be confirmed
27th Old Time Dancing
Meeting Closed 8.43 pm
NEXT MEETING: 7.30pm 5 August 2014


Minutes of Ordinary Meeting 3 June 2014

Meeting Opened: 7.34pm

ATTENDANCE:
Matt Thompson Kaye Hilaire
Ross Earby Janis Natt
Coral Rankin Ken Rankin
Ann Kirrage Anne Simpson
Leith Davis Clr Mark Kitchener
Garry Druett


APOLOGIES:

Brett Simpson

CONFIRMATION OF MINUTES:

Minutes of the May meeting were read and confirmed.

Moved: Jan Natt Seconded: Matt Thompson

Business Arising from Minutes: No

TREASURER’S REPORT:
Opening Balance 01 May 2014                                      $6435.20
Income                                                                                  $1781.22
Expenses                                                                               $200.00
Closing Balance 31 May 2014                                        $8016.42

Moved to accept Treasurer’s report: Jan Natt Seconded: Matt Thompson

CORRESPONDENCE:

In:

SCC Media Releases
– Mobile Library to undertake temporary pit stop
– CCTV camera locations
– Traffic control training
– asphalt resurfacing Nowra CBD and Bomaderry
– road rehabilitation works on The Wool Road, St Georges Basin and Braidwood Road mid-May
– offshore artificial reef at Shoalhaven Heads

Emails
– from Vincentia Ratepayers and Residents Association providing copy of request to Woolworths to hold a Public Information Meeting to inform the public about plans for the shopping centre at the Jervis Bay Road crossroads.
– from Indigenous Health, with invitation to Cairns 2 World Indigenous Health Conference 8-10 December 2014
– Jessica Rippon, Shoalhaven City Council, advising of her commencement as Team Leader Community Engagement

Letters
– from Shoalhaven City Council, advising that Council unable to accede to request for village entrance signs.
– from Shoalhaven City Council, requesting that we update our contact details following the Annual General Meeting.

Out:
– tabled at meeting by Garry Druett, a letter from him to the General Manager, Shoalhaven City Council, seeking support and assistance from the Council for the proposed pathway on Wandean Road.

REPORTS:

Ross Earby reported on the May meeting of the Woodchop committee.
A program of 8 events has been decided.
A new sponsors’ board will be displayed.
Gill Mathie has offered to set up a large stall on the day, but has requested in return no competition.
St Georges Basin IGA and Super IGA will be happy to support on the day. The wood chop committee are hopeful that all the food and meat will be covered.
Wandandian Shell will do something on the day.
Waiting for a response from Kladis
Every event is covered with sponsorship, and there are block sponsors for every event.
It has been decided that this year instead of the traditional ribbons, prizewinners will be presented with wood chips with plaque attached, as suggested by the Windleys. Ray Stein will provide the woodchips.

The President welcomed Councillor Mark Kitchener to meeting

Garry Druett reported on progress with the Wandean pathway.
A Wandandian Progress Community works group has been formed, with Garry as the Coordinator.
The manager of SCC Assets and Management, Michael Strachan has suggested compacted gravel rather than concrete for the pathway. This option should attract a budget from council for materials. Garry is to survey the project site, do a plan and estimate of costing, and seek funding in June from Council budget.
Gary will maintain the file for the project. At the end of the project the file will be given to the Progress Association. In the meantime he will email progress reports to Anne to place on the website.

GENERAL BUSINESS:

– Garry noted that safety inductions for volunteers on the pathway will be provided by Council.
– Jan Natt advised the meeting that she has been in contact with the south coast network manager of Australia Post with regard to concerns the Association has with the current post office arrangements. She asked if she should continue to discuss this matter with Australia Post on behalf of the Association.
– Moved that Jan continue liaison with network manager by Matt Thompson, seconded by Ken Rankin. Carried.
– Concurrently, the meeting was advised that Ross Earby is negotiating with Australia Post to take over the post office, which would be situated in his Wandandian office.

– Councillor Mark Kitchener would like to make himself available for community consultation in the village and sought advice from the meeting on where he should locate himself.
– Matt Thompson recommended the Blue Dog cafe around lunchtime. Other suggestions were the Shell service station, or the Gilellen rural store. The consensus of the meeting was in front of the Blue Dog.

– Kaye Hilaire asked the meeting to consider whether we should keep the markets going, given the current lack of patronage.
– After discussion Kaye Hilaire moved that Ms O’Connor be advised that the Progress Association has resolved that markets be cancelled effective immediately, due to lack of patronage. Seconded by Jan. Carried.
– Kaye Hilaire was to advise Ms. O’Connor on the following day, with a letter from the Progress Association to follow.

– Kaye Hilaire raised the issue of repairs to the window in the kitchen. It was decided that Kaye would contact and remind the person responsible.

– Kaye Hilaire and Ann Kirrage asked for assistance with cleaning the outside of the hall windows. Matt Thompson volunteered to hose them clean within a week.

– Gary Druett questioned whether the Association would be holding a function in July? Jan had reserved 19 July as a tentative date, but it has not been discussed up till now and the general consensus was that it was too late to organise now.
– Ann Kirrage suggested that the Association discuss at the next meeting what we might like for later in the year. Possibilities raised included to join in with the woodchop, or have a Christmas function. It was agreed that we will discuss at the June meeting.

HALL CLEANING FOR JUNE:

Kaye Hilaire

HALL BOOKINGS:
5, 10, 12, 19 24, 26 June: Square Dancers
17 June: SCC Desiree Rigoni 5pm – 8pm
29 June: Old Time Dancers

Meeting Closed: 8.55

NEXT MEETING: 7.30pm 1 July 2014


Minutes of Ordinary Meeting 6 May 2014

ATTENDANCE (18):
Matt Thompson, Jocelyn Fox, Brett Simpson, Leith Davis, Ray Stein, Ian Henderson, Garry Druett, Ken Rankin, Janis Natt, Daphne Windley, Ross Earby, Carol Rankin, Anne Simpson, Kaye Hilaire, Ann Kirrage, Clr Patricia White, Clr Mark Kitchener

APOLOGIES (7): Murray Fox, Sue Campbell, Chris Campbell, Phillip Windley, Gill Mathie, Kate Stein, Cheryl Druett

Meeting Opened 7.37pm.

Vice President welcomed all visitors.

CONFIRMATION OF MINUTES:

Read from previous meeting.

Moved: Ken Rankin, 2nd Kaye Hilaire, That the minutes be accepted as read. CARRIED

BUSINESS ARISING FROM MINUTES:

Moved to General Business

TREASURER’S REPORT:

As of 6 May 2014
Opening Balance 01/04/2014                                                                  $7871.41
Income                                                                                                            $981.70
Expenses                                                                                                      $2805.80
Closing Balance: 29/04/2014                                                                  $6047.31

Out Going Expenses: Nil

Moved to accept Treasurers report: Matt Thompson, 2nd Ken Rankin CARRIED

CORRESPONDENCE:
In:
• Nil

Out:
• Letter to Director of Assets and Works SCC Re: Township Signage for Wandandian

GENERAL BUSINESS:

• Ross Earby informed progress that a Woodchop advisory meeting was held 23 Apr 14  where he was made Wood Chop Coordinator. Another meeting will be held Wed 14 May 14 to move forward with organising the event for 19 Oct 14.
• Jan mentioned that the progress PA system now has two operational microphones for use.
• Garry Druett spoke at length about LEP and that land had now been gazetted and signed off by Government to be zoned as Rural RU4.
• Garry also requested approval from progress to proceed with action regarding the construction of a shared footpath from the Princes Highway to Bollerang Rd.
• Kladis building fit out still ongoing but an opening date is unknown.
• Clr Patricia White thanked Gary Druett for his diligence and commitment with regard to the LEP to which he had great success for the community.
• Clr White also mentioned that she was aware that our signage letter had been received and she would investigate an outcome of the request.
• Clr White mentioned that the RMS Rep was still interested in attending future meeting and she would contact him with regard to future appearances.
• Also mentioned were future meetings around the Shoalhaven regarding the Council budget and outlay of expenses.
• The dredging of canals in Sussex Inlet
• Ross mentioned that it may be beneficial to approach the Men shed with regard to floor sanding.

A vote was conducted to the following:
Ross Earby moved that the Wandandian Progress Association agrees to undertake the project to establish a shared Walkway on Wandean Road, from the Princes Highway to the Bollerang road intersection and appoint Garry Druett as the coordinator.

Aye (16) Sixteen
Nah (0) Nil

HALL CLEANING:
May: Kaye Hilaire

HALL BOOKINGS:

  • Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
  • Old Time Dancing – Fourth Sunday of every month 2-5pm
  • Illawarra Dementia Advisory and Care Support Service 1000 – 1300
  • Every Thursday from 10 Jul 14 to and including 04 September 14 (total 9 weeks)

 

Meeting Closed 8.15pm

NEXT MEETING:
TUESDAY 3rd Jun 2014 7.30pm


Minutes of Ordinary Meeting 1st April 2014

Meeting Opened: 7.30pm

ATTENDANCE:
Matt Thompson, Jocelyn Fox, Sue Campbell, Ken Rankin, Janis Natt, Chris Campbell, Phillip Windley, Daphne Windley, Ross Earby, Ann Kirrage, Brett Simpson, Kaye Hilaire, Ian Henderson, Clr Patricia White, Mayor Jo Gash, Graham Quinton, Clr. Allan Baptist, Garry Druett, Cheryl Druett, Clr. Mark Kitchener

APOLOGIES: Carol Rankin, Murray Fox, Kate Stein, Anne Simpson

President Welcomed all visitors

CONFIRMATION OF MINUTES
Minutes of the February meeting were read and confirmed.
Moved: Janis Natt, 2nd Ken Rankin

Business Arising From Minutes: Moved to General Business

TREASURER’S REPORT:

Opening Balance 01/3/2014                                                    $7790.30
Income                                                                                             $ 181.11
Expenses                                                                                                  $ 0
Closing Balance: 31/3/2014                                                      $ 7871.41

Out Going Expenses approved for payment:
$262.51 + insurance Taking balance to $5065.61

Moved to accept Treasurer’s report: Janis Natt, 2nd Ken Rankin CARRIED

CORRESPONDENCE:
In:
SCC Media Releases
• Council to release Rabbit Haemorrhagic Disease Throughout March.
• Mayor encourages Royal Couple to visit Shoalhaven City at a later date.
• Mayor welcomes continued Roads to Recovery funding commitment.

Emails
• Email from Russ Pigg regarding funding for small projects.
• Email from Greg Roberts regarding CCB minutes.
• Email thread between Jan Natt and Shelley Hancock regarding the bus turnaround in Wandandian. (More discussion in General business)

Out:
Nil

GENERAL BUSINESS:
• Jan Natt submitted an Email thread between herself and Patricia White and Shelley Hancock. It was quite informative and both Patricia and Shelly are well abreast of the Bus Turnaround situation. Jan was thanked by the progress for her hard work and attention to detail.
• Jan also mentioned the Mobile home club and their intentions to hire the hall.
• Sue mentioned that volunteers must be registered with council so as to be covered by insurance when cleaning etc. Names were taken by Sue.
• Kladis building fit out still ongoing but an opening date is unknown but Nikki Kladis aiming at Easter.
• Wandandian post office opening and closing times received another mention and operator has been encouraged to attend a progress meeting.
• Revenue from Wandandian Markets was raised and Jocelyn will speak with Sandy in regards to that.
• An issue with the outdoor sensor light was raised again and for safety is a necessity. Sue to look into having it repaired.
• A woodchop Sub Committee be formed in the April meeting. And will look at holding it in March, opposed to October. Gives more time to plan.
• Sue will inquire into registering for workers from the Gaol and work for the dole to assist in beautifying the town.

HALL CLEANING FOR FEBRUARY: Jocelyn Fox

HALL BOOKINGS:
Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
Old Time Dancing – Fourth Sunday of every month 2:00-5:00pm
Illawarra Dementia Advisory and Care Support Service 10am – 1.00pm
Every Thursday from 10 Apr 14 to and including 12 June 14 (10 weeks)
Every Thursday from 10 Jul 14 to and including 04 September 14 (total 9 weeks)

•Leisure Coast Wanderers Motor Home Club
Will park 10-15 motor homes in market paddock from Thursday 14 Aug 14 till Sunday 17 August 14. Will use the hall on Friday and Saturday.

Meeting Closed 8.40pm

NEXT MEETING:
Tuesday 1st April 2014 7.30pm


Minutes of Ordinary Meeting 4th March 2014

Meeting Opened: 7.45pm

ATTENDANCE: (11)
Matt Thompson, Jocelyn Fox, Sue Campbell, Ken Rankin, Janis Natt, Chris Campbell, Phillip Windley, Daphne Windley, Ross Earby, Carol Rankin, Anne Simpson

APOLOGIES: Anne Kirrage, Carol Rankin, Murray Fox, Brett Simpson, Kaye Hilaire, Ian Henderson

President Welcomed all visitors

CONFIRMATION OF MINUTES
Minutes of the February meeting were read and confirmed.
Moved: Janis Natt, 2nd Ken Rankin

Business Arising From Minutes: Moved to General Business

TREASURER’S REPORT:

Opening Balance 01/2/2014                                              $8765.78
Income                                                                                        $ 77.70
Expenses                                                                                  $1153.18
Closing Balanc28/2/2014                                                  $ 7790.30

Out Going Expenses approved for payment:
Nil

Moved to accept Treasurer’s report: Janis Natt, 2nd Ken Rankin CARRIED

CORRESPONDENCE:
In:
SCC Media Releases
• Council to release Rabbit Haemorrhagic Disease Throughout March.
• Mayor encourages Royal Couple to visit Shoalhaven City at a later date.
• Mayor welcomes continued Roads to Recovery funding commitment.

Emails
• Email from Russ Pigg regarding funding for small projects.
• Email from Greg Roberts regarding CCB minutes.
• Email thread between Jan Natt and Shelley Hancock regarding the bus turnaround in Wandandian. (More discussion in General business)

Out:
Nil

GENERAL BUSINESS:
• Jan Natt submitted an Email thread between herself and Patricia White and Shelley Hancock. It was quite informative and both Patricia and Shelly are well abreast of the Bus Turnaround situation. Jan was thanked by the progress for her hard work and attention to detail.
• Jan also mentioned the Mobile home club and their intentions to hire the hall.
• Sue mentioned that volunteers must be registered with council so as to be covered by insurance when cleaning etc. Names were taken by Sue.
• Kladis building fit out still ongoing but an opening date is unknown but Nikki Kladis aiming at Easter.
• Wandandian post office opening and closing times received another mention and operator has been encouraged to attend a progress meeting.
• Revenue from Wandandian Markets was raised and Jocelyn will speak with Sandy in regards to that.
• An issue with the outdoor sensor light was raised again and for safety is a necessity. Sue to look into having it repaired.
• A woodchop Sub Committee be formed in the April meeting. And will look at holding it in March, opposed to October. Gives more time to plan.
• Sue will enquire into registering for workers from the Goal and work for the dole to assist in beautifying the town.

HALL CLEANING FOR FEBRUARY: Jocelyn Fox

HALL BOOKINGS:
Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
Old Time Dancing – Fourth Sunday of every month 2:00-5:00pm
Illawarra Dementia Advisory and Care Support Service 10am – 1.00pm
Every Thursday from 10 Apr 14 to and including 12 June 14 (10 weeks)
Every Thursday from 10 Jul 14 to and including 04 September 14 (total 9 weeks)

•Leisure Coast Wanderers Motor Home Club
Will park 10-15 motor homes in market paddock from Thursday 14 Aug 14 till Sunday 17 August 14. Will use the hall on Friday and Saturday.

Meeting Closed 8.40pm

NEXT MEETING:
Tuesday 1st April 2014 7.30pm


Minutes of Ordinary Meeting 4th February 2014

Meeting Opened: 7.40pm

ATTENDANCE:
Brett Simpson, Matt Thompson, Jocelyn Fox, Sue Campbell, Kaye Hilaire, Ken Rankin, Janis Natt, Ian Henderson. Clr. Patricia White

APOLOGIES: Ann Kirrage, Chris Campbell, Carol Rankin, Murray Fox, Anne Simpson, Phillip Windley, Daphne Windley

President Welcomed all visitors

CONFIRMATION OF MINUTES
Minutes of the December meeting were read and confirmed.
Moved: Jocelyn Fox, 2nd Kaye Hilaire

Business Arising From Minutes: Moved to General Business

TREASURER’S REPORT:

Opening Balance 01/1/2014                                 $9428.48
Income                                                                        $ 202.99
Expenses                                                                     $ 865.69
Closing Balance: 31/1/2014                                  $9293.20

Out Going Expenses approved for payment:
Nil

Moved to accept Treasurer’s report: Janis Natt, 2nd Ken Rankin CARRIED

CORRESPONDENCE:
In:
• SCC Media Releases
Council to undertake Traffic Surveys across the Shoalhaven
• Mayor, Gash welcomes Shoalhaven NBN rollout announcement.
• Shoalhaven City Arts Centre hosting Rolling Stone magazine exhibition.
• Council keeping close eye on Beach water quality.
• Changes to Council’s January immunisation clinic dates.
• Council staff member receives prestigious environmental award.
• Council reminds residents to ensure effective control of dogs.
• Mayor, Gash disappointed after funding announcement.
• Email from Martin Upitis Speed limits Clarification.
• Access Areas for dogs policy – Council Report
• Council to commence Gerroa Road vegetation clearing works
• Beach Patrol Service Commences
• Shoalhaven City Council Celebrates International Volunteers Day
• Mayor, Gash hand delivers official Royal Tour invitation
• Letter of appreciation from Judith Edwards
• Letter from Graham Quinton Sussex Inlet RSL Sub- Branch.
• DA’s
• Letter from Dave and Pauline Griffiths

Out:
Nil

GENERAL BUSINESS:
• Bus Company was contacted along with Joanna Gash and Council and they are all aware of the Bus turnaround point being too small. RMS notified to rectify. A date of completion was not forthcoming.
• Jocelyn mentioned that the basketball hoop is in an extremely sunny position and due to this it makes it very hard to shoot hoops when looking into the sun. She will speak to her husband to see what can be done to rectify.
• Floor sander had been contacted and informed that we were still waiting for more quotes.
• Kaye mentioned that the key for the soap holders was missing. Kaye will see if Ann has one.
• Kaye stated that she was going away for a few months and the necessity of Hall cleaning would have to be taken up by someone else in her absence. Both Sue and Jocelyn said that they would be able to pitch in from time to time.
• Kladis building fit out still ongoing but an opening date is unknown but Nikki Kladis aiming at Easter.
• Wandandian post office opening and closing times received another mention and operator has been encouraged to attend a progress meeting.
• Clr Patricia White informed the progress that she would look into a Wandandian Town sign and also stated that she would try to get the side of the Highway maintained to a level where residents could then continue the process.
• Clr White mentioned the updated council budget along with the LEP being almost gazetted. She stated that the DCP will come soon and suggested that Garry Druett represent the township of Wandandian as he did on the last occasion.
• Ken asked Clr White about equipment for garbage collection throughout the town. Clr White stated that she would look into it.
• It was voted on unanimously that Jan Natt be reimbursed $1000 for the new PA system for which she paid $1106.50. Jan donated the $106.50 to progress. Jan was thanked by the progress and a cheque for $1000.00 was afforded to Jan Natt.
• It was agreed and voted on unanimously that the Leisure Coast Wanderers Motor Home Club be charged $300 for the use of the hall and market area grounds for Thursday , Friday, Saturday, 14th, 15th & 16th August, and as the Markets will require the grounds from 6.30am Sunday 17th, they will be advised that this area must be cleared and cleaned by 6.30am and the hall cleaned and closed by 8am.

HALL CLEANING FOR FEBRUARY: Ann Kirrage

HALL BOOKINGS:
Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
Old Time Dancing – Fourth Sunday of every month 2:00-5:00pm
Illawarra Dementia Advisory and Care Support Service 10am – 1.00pm
Every Thursday from 10 Apr 14 to and including 12 June 14 (10 weeks)
Every Thursday from 10 Jul 14 to and including 04 September 14 (total 9 weeks)

•Leisure Coast Wanderers Motor Home Club
Will park 10-15 motor homes in market paddock from Thursday 14 Aug 14 till Sunday 17 August 14. Will use the hall on Friday and Saturday.
•SCC Waste Management Meeting Tuesday 18 Feb 2014

Meeting Closed 8.55pm

NEXT MEETING:
Tuesday 4th March 2014 7.30pm


Minutes of Ordinary Meeting 3rd December 2013

Meeting Opened: 1938 hours. (7.38pm)

ATTENDANCE:
Brett Simpson, Phillip Windley, Matt Thompson, Jocelyn Fox, Belle Wilke, Sue Campbell, Kaye Hilaire, Daphne Windley, Shayne Iversen, Garry Druett, Cheryl Druett

APOLOGIES: Ann Kirrage, Chris Campbell, Kate Stein, Murray Fox, Anne Simpson

President Welcomed all visitors

CONFIRMATION OF MINUTES
Minutes of the November meeting were read and confirmed.
Moved: Phillip Windley, 2nd Sue Campbell

Business Arising From Minutes: Moved to General Business

TREASURER’S REPORT:

Opening Balance 03/11/2013                                  $8588.86
Income                                                                          $1516.75
Expenses                                                                       $ 812.34
Closing Balance: 31/10/2013                                   $9293.20

Out Going Expenses approved for payment:
Nil

Moved to accept Treasurers report: Brett Simpson, 2nd Kaye Hilaire CARRIED

CORRESPONDENCE:
In:
• SCC Media Releases
Council to receive record Southern Phone Company dividend.
• Mayor, Gash welcomes increased safeguards for subcontractors.
• Council reminding residents to remain safe around home pools.
• Council appealing for witness to signage vandalism.
• Council to undertake design of Round the Bay Walk.
• Council proposes limit on conference attendance.
• BMX track to be located at Curleys Bay reserve, Culburra.
• Mayor encouraging local residents to donate a Christmas gift.
• Council receives Annual Financial Statements and audit report.
• CCB Payment of expenses & Provision of Facilities Policy
• Patricia White Speed limit signs Wandean Road.
• Thankyou letter from The Sharman Family

Out:
• Thankyou letter from Jan Natt on behalf of Progress to Joanna Gash regarding $1000.00 grant.
• Wandandian Woodchop Sub Committee letter/flyer to residents.

GENERAL BUSINESS:

• Sue mentioned that six chairs were left on the Halls front verandas. The chairs were cleaned and moved to the back for people to utilise.
• It was suggested that the Wood Chop Sub committee be formed at a later date.
• Bill Wellman replaced the old timber window with a new aluminium framed one. Tile repair will happen in the near future.
• A second quote will be obtained with regards to floor sanding within the hall.
• Kladis building fit out still ongoing but an opening date is unknown.
• Belle Wilke mentioned that the Shoal bus was not utilising the bus turnaround in the afternoons when dropping off the school children. It was agreed that the Secretary would sent a letter to Shoal bus to ask for an explanation.
• Belle also mentioned that the Wandandian post office opening and closing times of late have been quite unpredictable. It was suggested that she speak with other residents from around her home and try to move that they get their mail delivered.
• Kaye Hilaire suggested that progress and the greater community of Wandandian arrange some type of Christmas function in conjunction with Sport and Rec and the Fire-fighters. Progress will delve deeper into this at future meetings.
• A motion was put forward by Kaye Hilaire that; Access to the Hall be limited to no earlier than 1200 the Friday before a weekend function. This motion was 2nd by Matt Thompson and voted on and carried by all people in attendance with no objections.
• Progress will notify Sandy at the post office, Jan Natt and Anne Simpson to amend website and Hall Hire paperwork/contract.

 

HALL CLEANING FOR DECEMBER: Ann Kirrage

HALL BOOKINGS:
Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month

December:
7th:    Xmas Party – Shoalhaven Classic Motor Cycle Club.
Pick up Key Friday 6th – return Sunday 8th.
22nd: Old Time Dancing 2:00pm-5:00pm

Meeting Closed 2035hrs (8.35pm)

NEXT MEETING:
TUESDAY 4th February 2014 7.30pm


Minutes of Ordinary Meeting 5th November 2013

Meeting Opened: 7.32pm

ATTENDANCE:
Ross Earby, Carol Rankin, Anne Simpson, Brett Simpson
Janis Natt, Phillip Windley, Matt Thompson, Kate Stein, Jocelyn Fox, Deb Plumb, Rob Gielb, Kaye Gielb, Sue Campbell, Clr Patricia White.

APOLOGIES: Ann Kirrage, Chris Campbell, Kay Hilaire, Alan Baptist, Daphne Windley, Ken Rankin

President Welcomed all visitors and Guest Speaker – Clr Patricia White

CONFIRMATION OF MINUTES
Minutes of the October meeting were read and confirmed.
Moved: Phillip Windley, 2nd Jan Natt

Business Arising From Minutes: Moved to General Business

TREASURER’S REPORT:

Opening Balance 1/10/2013                   $7942.51
Income                                                        $6552.93
Expenses                                                    $5906.58
Closing Balance: 31/10/2013                 $8588.86

Out Going Expenses approved for payment:
$60.00 SCC Fire statement
$18.99 Water Bill
$10 Photo Album
$220.00 Electrician

Moved to accept Treasurers report: Janis Natt, 2nd Anne Simpson CARRIED
Moved to accept Out Going expenses: Matt Thompson, 2nd Jocelyn Fox CARRIED

CORRESPONDENCE:
In:
• SCC Media Releases
Shoalhaven contributions Plan 2010 – Draft amendment No2 Public Exhibition
Dated 08 Oct 13.
• Draft Shoalhaven Bike plan dated 08 Oct 13

Out:
No Sympathy card was sent to the late Kevin Sharman’s family due to the address of the family not being obtained or supplied.

Moved: Anne Simpson, 2nd Jan Natt, to accept correspondence CARRIED

GENERAL BUSINESS:
• Jan spoke in-depth about the Woodchop and the management of events and the fact that it is getting progressively more difficult to make it a profitable event due to the requirement for more volunteers to come forward and assist in the various areas for the day.
• It was suggested that a Wood Chop Sub committee be formed to specifically concentrate on obtaining sponsorship, volunteers and then promoting the event to involve the wider community of Wandandian.
• Ross Earby suggested that a letter be drafted to be distributed throughout the community regarding the forming of a sub committee.
• Jan was thanked for her tireless efforts over the last 12 years with the woodchop.
• Ross Earby was also thanked for his donation of all food for the day.
• Kladis building fit out still ongoing but an opening date is unknown.
• No word on Joanna Gash grant
• Sue Campbell discussed the Combined CCB meeting which she attended.
• Clr Patricia White discussed and explained the SLEP – stating that it was lodged with the NSW planning, including mapping. She also spoke in-depth about the combined CCB meeting regarding Restructure, Placemaking planning for villages, Assets and works and Boundaries.
• Clr White also informed and discussed the waste management issues facing the Shoalhaven in the upcoming years.
• The exterior lights of the hall were discussed due to them being illuminated. This occurs after blackouts. Electrician fixed the problem and instructions were given to the forum on what to do if it occurs in the future.
• Some suggestions were made following a recent wedding regarding renting the hall. These suggestions will not change the current procedure due to the procedure changing not so long ago.

HALL CLEANING FOR OCTOBER: Kaye Hilaire

HALL BOOKINGS:
Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
November
16th:   Wedding – Sarah Bull Pick up Key 15th 12 noon, return Sunday/Monday 17/18th
24th:   Old Time Dancing 2:00pm-5:00pm
December:
7th:   Xmas Party – Shoalhaven Classic Motor Cycle Club.
Pick up Key Friday 6th – return Sunday 8th.
22nd:  Old Time Dancing 2:00pm-5:00pm

Meeting Closed 2105hrs ( 9.05pm)

NEXT MEETING TUESDAY 3rd DECEMBER 2013 7.30pm


Minutes of Ordinary Meeting 1st October 2013


ATTENDANCE:
(10)
Ross Earby, Ken & Carol Rankin, Anne Simpson, Brett Simpson
Janis Natt, Phillip Windley, Darren Odres, Karen Thompson, Mark Kitchener.

APOLOGIES: Ann Kirrage, Sue Campbell, Chris Campbell, Kay Hilaire, Patricia White, Alan Baptist, Jocelyn Fox Daphne Windley, Kate Stein

Meeting Opened 1935 hours. (7.35pm). Stand in President welcomed all visitors and Guest Speaker – Mr. Mark Kitchener

MINUTES READ FROM PREVIOUS MEETING.
Anne questioned the treasurer’s report from the last meeting and as a result the report was amended from opening balance of $5247.45 to $5718.69

Moved: Anne Simpson 2nd Jan Natt, That the minutes be accepted as read. CARRIED

BUSINESS ARISING FROM MINUTES:
Moved to General Business

TREASURER’S REPORT: Treasurer was not in attendance; therefore the report was not available.
Out Going Expenses: Electricity $324.98

CORRESPONDENCE IN:

  • 16/09/2013 – D/A listings
  • SCC Medial Releases
  • International Fleet Review.
  • Kladis Estate Corporation dated 19/09/2013
  • Combined CCB Executives Meeting with council 1000, 31/10/2013

CORRESPONDENCE OUT:

  • Nil

Moved: Karen Thompson, 2nd Jan Natt, to accept correspondence CARRIED

GENERAL BUSINESS:

  • Jan spoke about the upcoming Woodchop, ribbons are being made and would cost roughly the same as last year $365.00, and everything is done. She mentioned that the scouts would be cooking the BBQ and thanked Ross Earby for donating the food for the event.
  • Jan mentioned her discussion with Sue Campbell and Brett Simpson regarding the dividing of monies for the BBQ sales, confirming that 60% would come back to progress and 40% would be Donated to scouts.
  • Logs are getting harder to come by and will cost $13.00 per log, the same as last year.
  • Phil Windley mentioned that the entry fee should cover the price of the logs. Jan informed Phil that the entry fee the Windley event only gives a return of $2 per log to Progress.
  • The NSW woodchop kicks off in Picton next week.
  • Jan requires prize money and admin cheques totalling $2840.00
  • Wrights Chainsaws will provide vouchers worth $500.00
  • Kladis building fit out still ongoing
  • No word on Joanna Gash grant
  • A motion. That the Scouts receive 40% of money made from the BBQ and Progress receive 60%, Moved: Jan Natt 2nd: Anne Simpson CARRIED
  • Moved: Wording of the Hall Hire Regulations should read:
    All monies to be paid in full 14 days prior to the event.
    Moved: Jan Natt 2nd: Ross Earby CARRIED
  • Phil Windley mentioned the passing of Kevin Sharman who coached the football team for 10 years. He requested that the progress send a sympathy card to the family (Phil to get address details)
  • Ken Rankin asked about the bus turnaround and mentioned the need for more 60 speed limit signs on Wandean Road up to Bollerang Road.
  • Cycleway path was mentioned and discussed and it was recommended that submissions be put forward to council.
  • The exterior lights of the hall were discussed due to them being on during the day. This occurs after blackouts.
  • Ross Earby asked if we need to promote the woodchop more. Jan will send emails to 2ST to have mentioned on the Community notices and the woodchop banner would be found.

HALL CLEANING FOR OCTOBER: Ann Kirrage

HALL BOOKINGS:

REGULARS

  • Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
  • Basin Lure & Fly Anglers – 2nd Wednesday Month – 7.30pm

OCTOBER:

  • 26th Paul Schutz – Wedding
  • 27th – Old Time Dancing. 2.-5pm

NOVEMBER:

  • 16th Wedding – Sarah Bull to Pick up Key 15th 12 noon; return Sunday/Monday 17/18th
  • 24th – Old Time Dancing 2.-5pm

DECEMBER:

  • 7th Xmas Party – Shoalhaven Classic Motor Cycle Club; pick up Key Friday 6th – return Sunday 8th.
  • 22nd Old Time Dancing 2. – 5pm

Meeting Closed 2030hrs ( 8:30pm)

NEXT MEETING TUESDAY 05th NOVEMBER 2013 7.30pm (Melbourne Cup Day)