Meetings


Minutes of Ordinary Meeting 2 September 2014

Meeting Opened: 7.38pm

ATTENDANCE:

Leith Davis
Anne Simpson
Jocelyn Fox
Sue Campbell
Ross Earby
Kaye Hilaire
Ann Kirrage
Phillip Windley
Daphne Windley
Jan Natt

APOLOGIES:

Murray Fox
Brett Simpson
Garry Druett
Cheryl Druett
Chris Campbell

CONFIRMATION OF MINUTES:

Minutes of the August meeting were read and confirmed.

Moved: Anne Simpson Seconded: Kaye Hilaire

Business Arising from Minutes: carried through to reports and general business.

TREASURER’S REPORT:

Opening Balance 1 August 2014                                                                 $9,069.57
Income                                                                                                               $237.38
Expenses                                                                                                           $591.85
Closing Balance 28 July 2014                                                                     $9,306.95

Moved to accept Treasurer’s report: Jocelyn Fox

Seconded: Ann Kirrage

CORRESPONDENCE:

In:
Press releases from Shoalhaven City Council, including:
* NSW Bike Week free cycling events
* Council progress report for 2013/14 (copy printed for circulation)
* Draft Shoalhaven DCP drop in sessions (held in August)
* Shoalhaven Hall of Sporting Fame
* National Child Protection Week
* Tourism Award Winners
* Connie
* Mountain Bike race in Currumbene State Forest
* Funding grant for Albatross Aviation Technology Park
* Nominations for Australia Day awards
* Call for nominations for Community Grants program
* Opening of Lake Conjola
* Update on late delivery of rates notices
* Draft DCP on exhibition from 11 August
* Erowal Bay boat launching jetty
* Funding for Voyager Park, Ellmoos Reserve at Sussex Inlet and planning for Round the Bay Walk
* Home Sustainability Workshops

Emails
* Frontline News newsletter, release of final version (will be placed on website)
* Jessica Rippon – CCB Guidelines (copy printed for distribution at meeting)

Letters
In: Shoalhaven City Council Australia Day nomination forms for sporting and citizenship awards
Shoalhaven City Council, Application Lodgement Advice.

Out: To Australian Electoral Commission, Wollongong, requesting that the hall be considered for a polling booth site for the State Government election in March 2015.

Moved to accept correspondence report: Jan Natt Seconded: Ross Earby
REPORTS:

WOODCHOP
Ross Earby reported that:

* He had a live interview with PowerFM, and they intend to run a series of interviews over the weeks leading up to the woodchop.
* Wood chip trophies are in hand.
* A working bee was held to clean up the arena – the tree felling poles were removed and stumps placed in the holes for future tree felling.
* Flyers were to be distributed around the local community.
* 30 caps had arrived. Jocelyn moved and Kaye seconded that the account be paid. After discussion it was decided that Ross should order another 20.
* There had been no progress on discussion with RMS re traffic arrangements.
* Planned mock rescue unlikely due to lack of staff, but ambulance will instead stage static display.

PATHWAY

There was no report this month.

The President welcomed Councillor Patricia White and Councillor Allan Baptist to the meeting. Mayor Joanna Gash had sent her apologies.

GENERAL BUSINESS

* Ann Kirrage advised that there had been a leak in the roof, and Murray Fox had promptly attended to repair it.
* Ann called an electrician to check the fairy lights, which have not been working for some time. The electrician reported that a new transformer is required. Anne Simpson moved that the fairy lights be replaced completely, and Jocelyn Fox seconded the motion. After some discussion, Sue Campbell moved an amendment that we investigate options to repair or replace the fairy lights, and this amendment was seconded by Anne Simpson.
* Kaye Hilaire advised that she and Ann Kirrage intend to retire from cleaning the hall, and checking after each hire, at the end of October. Discussion ensued on options for paid cleaning, including budget issues. Councillor Baptist suggested that the committee contact the Council staff member who assists with public hall management, who will be able to advise on options.
* The President thanked Kaye and Ann for their contributions over many years to the successful running of the hall.
* Councillor Baptist spoke briefly to the meeting.
o He advised that the Wandandian village sign is in the Council budget, and he is trying to get a definite date for it.
o Waiting for news of success on our grant application for the pathway
o Advised that Council is moving into budget cycle, and he would like the association to work out our five priority projects and advise himself and Councillor White so that they can be aware during the budget deliberations.

HALL CLEANING FOR SEPTEMBER:

Kaye Hilaire

HALL BOOKINGS:

2/9 Progress Association meeting
4, 9, 11,18,23,25/9: Square Dancers 7pm
4/9: Illawarra Dementia Group 10am – 1pm
28/8: Old Time Dancing
Meeting Closed 8.27pm

NEXT MEETING: 7.30pm 7 October 2014


Minutes of Ordinary Meeting 4 August 2014

Meeting Opened: 7.34pm

ATTENDANCE:

Jocelyn Fox
Anne Simpson
Leith Davis
Coral Rankin
Ken Rankin
Ross Earby
Kaye Hilaire
Janis F Natt
Bill Wellman
Clr Patricia White
Daphne Windley
Phillip Windley

APOLOGIES:

Murray Fox
Brett Simpson
Garry Druett
Cheryl Druett
Ann Kirrage

CONFIRMATION OF MINUTES:

Minutes of the July meeting were read and confirmed.

Moved: Kaye Hilaire Seconded: Ken Rankin

Business Arising from Minutes: carried through to reports and general business.

TREASURER’S REPORT:

Opening Balance 01 July 2014                                                $8,016.42
Income                                                                                           $1,645.00
Expenses                                                                                            $591.85
Closing Balance 28 July 2014                                                  $9,069.57

Moved to accept Treasurer’s report Kaye Hilaire Seconded: Ken Rankin

CORRESPONDENCE:

Emails:
In:
– from Shoalhaven Shire Council, advising that the draft South Coast Regional Sea Level Rise Policy and Planning Framework report would be on exhibition from 5 August to 12 September.

Letters:
In:
– From Infrastructure Manager, Shoalhaven Shire Council, confirming that the Council strongly supports the Association’s application for grant funding for the community pathway project.
– Tomerong Public School P&C re Ethics Classes, enclosing a request for volunteers, and requesting that the meeting discuss.

Out:
– To Australian Electoral Commission, Wollongong, requesting that the hall be considered for a polling booth site for the State Government election in March 2015.

Moved to accept correspondence report: Jan Natt Seconded:Ross Earby

REPORTS:

Woodchop

Ross Earby reported that things were still progressing very well.
– Ross showed a poster that has been produced for advertising.
– Ray Stein is working on woodchips for prizes.
– The Committee is advertising for volunteers to assist on the day, and to help out in the canteen with tea/coffee, cakes etc, car parking control, keeping the arena clear etc.
– Ross was planning to meet with Kim Phillips and Chris Firth of PowerFM on the following Thursday to progress plans for broadcasting on the day.
– He showed a sample cap that will be sold on the day for $15. Ross has ordered 30. The meeting was very enthusiastic about the caps, and it was decided that the order should be increased to 50.
– M J Fox etc will be providing a bobcat and truck for the day.
– There will be a working bee on 31 August.
– The Brooks family have given permission to use their paddock for parking, and all general public parking will be provided on that paddock; there will be no public driveway access. Queries were raised about northbound vehicles turning into the paddock, and it was suggested that RMS be consulted. The meeting asked the expo committee to follow this up.

Pathway:

Garry Druett was not present, but in his absence Jan Natt discussed the application for grant which has been submitted to NSW Community Building Partnership. $47,067 was applied for, the total cost as calculated by Garry Druett. Any decision on the grant will not be announced until mid to late November, and work cannot commence until the announcement.

GENERAL BUSINESS:

– Jan Natt advised that there is an $840 balance remaining of a volunteers’ grant. Jan has obtained a quote for heating the hall with ‘Nobo’ heaters. Bill Wellman mentioned infrared heaters that have been installed in the new chapel at Albatross, and Jan was asked to follow this up also. After discussion it was decided that Jan would look into all options.
– Kaye Hilaire suggested that the Progress Association could raise funds for the pathway by running a 100 Club. Discussion ensued.
– The Chair welcomed Councillor Patricia White to the meeting. She advised that the draft DCP has been released for comment, and has to be with State Government by October. It is on public exhibition with 40 days to make submissions. Clr White suggested that we ask Garry Druett to have a look at the Wandandian section and advise the Association if we should make a submission. She advised that Council has written a new tree preservation area, with a different treatment of trees in creeks.
– Bill Wellman raised issues that he has found with the LEP treatment of Wandandian village; the State government changed the draft LEP and removed manufacturing as an approved activity within the village.
– Kaye Hilaire mentioned that the old time dancers left the urn on overnight. Jan will remind them to be more careful.
– Jan advised that there will be a wedding in the hall on 29/30 August.
– The keyboxes have been installed.

HALL CLEANING FOR AUGUST:
Kaye Hilaire
HALL BOOKINGS:

5/8 Progress Association meeting
7, 12,14,21,26, 28/8: Square Dancers 7pm
7, 14, 21, 28/8: Illawarra Dementia Group 10am – 1pm
29, 30/8: Renee Cooper, Wedding
31/8: Old Time Dancing

Meeting Closed 9.06pm

NEXT MEETING: 7.30pm 2 September 2014


Minutes of Ordinary Meeting 1 July 2014 1

Meeting Opened: 7.34pm

The Chair welcomed Councillor Patricia White to the meeting. The Mayor, Jo Gash, sent her apologies.

ATTENDANCE:
Kaye Hilaire
Jocelyn Fox
Shayne Iversen
Brett Simpson
Ken Rankin
Cheryl Druett
Garry Druett
Matt Thompson
Ross Earby
Janis F Natt
Leith Davis

APOLOGIES:
Murray Fox
Ann Kirrage
Anne Simpson
Carol Rankin
Ian Henderson

CONFIRMATION OF MINUTES:

Minutes of the May meeting were read and confirmed.

Moved: Matt Thompson Seconded: Ross Earby
Business Arising from Minutes:

Matt Thompson undertook to hose the windows as soon as possible.

TREASURER’S REPORT:

Opening Balance 31 May 2014                                                      $6435.20
Income                                                                                               $1781.22
Expenses                                                                                           $ 200.00
Closing Balance 31 May 2014                                                        $8016.42

Moved to accept Treasurer’s report: Matt Thompson Seconded: Ken Rankin

CORRESPONDENCE:

In:
Emails

  • Jessica Rippon with arrangements for Councillors’ visit to Wandandian
  • various Shoalhaven City Council press releases

Letters

Out:
– Letter to Federal member, Ann Sudmalis, nominating Wandandian as priority for a mobile tower.
– Letter to Ms Sandi Oconnor, advising that the association had decided to discontinue the markets.
Moved to accept correspondence report: Ross Earby Seconded: Matt Thompson

REPORTS:

Pathway

Garry Druett reported on the visit by Shoalhaven City Council councillors and officials, who looked over grounds and hall, and were very impressed. Garry presented a plan of the proposed pathway. He has since received a letter from Council notifying that $7000 is available for the pathway in this financial year.
Other avenues for funding include grants available from Shelley Hancock. Garry seeking ideas for community fundraising. Jocelyn Fox suggested Cadbury’s chocolates fundraising.
Kaye Hilaire suggested that we work on fund raising at the woodchop to maximise the funds available for the pathway.
The plan prepared by Garry with drawings, specifications and lists of requirements will be placed on the Wandandian web site.

Woodchop

Ross Earby reported on the June meeting of the Woodchop committee.
The event has been named the Wandandian Woodchop Community Expo.
Ambulance Rescue are proposing a mock motor vehicle rescue on the day. There will be an hour break in the woodchop while the mock rescue is taking place.
Other events being planned include tug of war, pony rides, egg catching, gumboot throw etc etc.
Kim Phillips Power FM and 2ST cannot do an outside broadcast from the wood chop due to resource constraints but will do a remote broadcast from the studio.
Next meeting of the wood chop committee Wednesday 30 July.

GENERAL BUSINESS:

  • Keys: The Post Office is no longer keeping the keys for the hall and tennis court. New arrangements need to be made. Two options are
    1. Coded key storage box, or
    2. Shell Wandandian

Meeting agreed that key storage box would be an excellent solution, but would need two, one for the hall and one for the tennis court. Ross Earby offered to install them.
The meeting unanimously supported this arrangement.

  • The outside men’s toilet was blocked last week.
  • Jan Natt spoke at length with the manager at Australia Post. Jocelyn Fox also made a personal complaint to Australia Post.
  • Kaye noted that the disabled toilet door is not shutting. Movement in the floor. Michael James was the builder. Jan will call him and ask him to inspect the problems. She will report back to the next meeting and if need be, the association will consult another builder.
  • Kladis tavern – it may be opening in September.

HALL CLEANING FOR JULY:

Kaye Hilaire

HALL BOOKINGS:

3rd,8th,10th,17th,22nd,24th,31st, Square Dancers 7pm
10th, 17th,24th,31st – Illawarra Dementia Group 10am to 1pm
19th Dinner Dance to be confirmed
27th Old Time Dancing
Meeting Closed 8.43 pm
NEXT MEETING: 7.30pm 5 August 2014


Minutes of Ordinary Meeting 3 June 2014

Meeting Opened: 7.34pm

ATTENDANCE:
Matt Thompson Kaye Hilaire
Ross Earby Janis Natt
Coral Rankin Ken Rankin
Ann Kirrage Anne Simpson
Leith Davis Clr Mark Kitchener
Garry Druett


APOLOGIES:

Brett Simpson

CONFIRMATION OF MINUTES:

Minutes of the May meeting were read and confirmed.

Moved: Jan Natt Seconded: Matt Thompson

Business Arising from Minutes: No

TREASURER’S REPORT:
Opening Balance 01 May 2014                                      $6435.20
Income                                                                                  $1781.22
Expenses                                                                               $200.00
Closing Balance 31 May 2014                                        $8016.42

Moved to accept Treasurer’s report: Jan Natt Seconded: Matt Thompson

CORRESPONDENCE:

In:

SCC Media Releases
– Mobile Library to undertake temporary pit stop
– CCTV camera locations
– Traffic control training
– asphalt resurfacing Nowra CBD and Bomaderry
– road rehabilitation works on The Wool Road, St Georges Basin and Braidwood Road mid-May
– offshore artificial reef at Shoalhaven Heads

Emails
– from Vincentia Ratepayers and Residents Association providing copy of request to Woolworths to hold a Public Information Meeting to inform the public about plans for the shopping centre at the Jervis Bay Road crossroads.
– from Indigenous Health, with invitation to Cairns 2 World Indigenous Health Conference 8-10 December 2014
– Jessica Rippon, Shoalhaven City Council, advising of her commencement as Team Leader Community Engagement

Letters
– from Shoalhaven City Council, advising that Council unable to accede to request for village entrance signs.
– from Shoalhaven City Council, requesting that we update our contact details following the Annual General Meeting.

Out:
– tabled at meeting by Garry Druett, a letter from him to the General Manager, Shoalhaven City Council, seeking support and assistance from the Council for the proposed pathway on Wandean Road.

REPORTS:

Ross Earby reported on the May meeting of the Woodchop committee.
A program of 8 events has been decided.
A new sponsors’ board will be displayed.
Gill Mathie has offered to set up a large stall on the day, but has requested in return no competition.
St Georges Basin IGA and Super IGA will be happy to support on the day. The wood chop committee are hopeful that all the food and meat will be covered.
Wandandian Shell will do something on the day.
Waiting for a response from Kladis
Every event is covered with sponsorship, and there are block sponsors for every event.
It has been decided that this year instead of the traditional ribbons, prizewinners will be presented with wood chips with plaque attached, as suggested by the Windleys. Ray Stein will provide the woodchips.

The President welcomed Councillor Mark Kitchener to meeting

Garry Druett reported on progress with the Wandean pathway.
A Wandandian Progress Community works group has been formed, with Garry as the Coordinator.
The manager of SCC Assets and Management, Michael Strachan has suggested compacted gravel rather than concrete for the pathway. This option should attract a budget from council for materials. Garry is to survey the project site, do a plan and estimate of costing, and seek funding in June from Council budget.
Gary will maintain the file for the project. At the end of the project the file will be given to the Progress Association. In the meantime he will email progress reports to Anne to place on the website.

GENERAL BUSINESS:

– Garry noted that safety inductions for volunteers on the pathway will be provided by Council.
– Jan Natt advised the meeting that she has been in contact with the south coast network manager of Australia Post with regard to concerns the Association has with the current post office arrangements. She asked if she should continue to discuss this matter with Australia Post on behalf of the Association.
– Moved that Jan continue liaison with network manager by Matt Thompson, seconded by Ken Rankin. Carried.
– Concurrently, the meeting was advised that Ross Earby is negotiating with Australia Post to take over the post office, which would be situated in his Wandandian office.

– Councillor Mark Kitchener would like to make himself available for community consultation in the village and sought advice from the meeting on where he should locate himself.
– Matt Thompson recommended the Blue Dog cafe around lunchtime. Other suggestions were the Shell service station, or the Gilellen rural store. The consensus of the meeting was in front of the Blue Dog.

– Kaye Hilaire asked the meeting to consider whether we should keep the markets going, given the current lack of patronage.
– After discussion Kaye Hilaire moved that Ms O’Connor be advised that the Progress Association has resolved that markets be cancelled effective immediately, due to lack of patronage. Seconded by Jan. Carried.
– Kaye Hilaire was to advise Ms. O’Connor on the following day, with a letter from the Progress Association to follow.

– Kaye Hilaire raised the issue of repairs to the window in the kitchen. It was decided that Kaye would contact and remind the person responsible.

– Kaye Hilaire and Ann Kirrage asked for assistance with cleaning the outside of the hall windows. Matt Thompson volunteered to hose them clean within a week.

– Gary Druett questioned whether the Association would be holding a function in July? Jan had reserved 19 July as a tentative date, but it has not been discussed up till now and the general consensus was that it was too late to organise now.
– Ann Kirrage suggested that the Association discuss at the next meeting what we might like for later in the year. Possibilities raised included to join in with the woodchop, or have a Christmas function. It was agreed that we will discuss at the June meeting.

HALL CLEANING FOR JUNE:

Kaye Hilaire

HALL BOOKINGS:
5, 10, 12, 19 24, 26 June: Square Dancers
17 June: SCC Desiree Rigoni 5pm – 8pm
29 June: Old Time Dancers

Meeting Closed: 8.55

NEXT MEETING: 7.30pm 1 July 2014


Minutes of Annual General Meeting 6 May 2014

ATTENDANCE: (18)
Matt Thompson, Jocelyn Fox, Brett Simpson , Leith Davis, Ray Stein, Ian Henderson, Garry Druett, Ken Rankin, Janis Natt, Daphne Windley, Ross Earby, Carol Rankin, Anne Simpson, Kaye Hilaire, Ann Kirrage, Clr Patricia White, Clr Mark Kitchener

APOLOGIES: (7) Murray Fox, Sue Campbell, Chris Campbell, Phillip Windley, Gill Mathie, Kate Stein, Cheryl Druett

Meeting Opened 8.15pm

CONFIRMATION OF MINUTES:
Minutes of previous AGM were read.
Moved: Kaye Hilaire , Seconded: Anne Kirrage, that the minutes be accepted as read.
CARRIED.

Presidents Report: As the president was not in attendance, no report was available.

TREASURER’S REPORT:

Opening Balance 7th May 2013                                                                    $ 3645.42
Income: 2013/2014                                                                                       $18,240.44
Expenses: 3013/2014 –                                                                                 $ 15,836.55
Closing Balance: 23rd April 2014                                                                  $ 6047.31

Moved: Jocelyn Fox , Seconded: Anne Simpson That the Treasurers report be accepted.

CARRIED

ELECTION OF OFFICE BEARERS 2014/2015

All positions were declared vacant and the chair was taken by Clr. Patricia White.

The Following office bearers were duly elected:

PRESIDENT:                             Sue Campbell
Nominated by Jan Natt                  2nd Jocelyn Fox

VICE PRESIDENT 1:             Anne Simpson
Nominated by Kaye Hilaire           2nd Ann Kirrage

VICE PRESIDENT 2:             Kaye Hilaire
Nominated by Jan Natt                  2nd Ann Kirrage

SECRETARY:                            Leith Davis
Nominated by Ann Kirrage           2nd by Ray Stein

TREASURER:
                          Jocelyn Fox
Nominated by Ann Kirrage            2nd by Jan Natt

PUBLIC OFFICER:             
Janis Natt
Nominated by Ann Kirrage           2nd Kaye Hilaire

HALL BOOKING
OFFICER                                   Janis Natt
Nominated by Ann Kirrage           2nd Kaye Hilaire

AUDITOR                                Melissa Salway
Nominated by Jocelyn Fox           2nd Jan Natt

WEBSITE
COORDINATOR                    Anne Simpson
Appointed by Progress

GENERAL BUSINESS:
• It was agreed that the GPS coordinates for the Time Capsule be recorded in the minutes.
Sth 35”05.313’ – East 150”30.666’2035

• Membership to remain at $10.00 per Family

• Quorum to remain at 5 Members

• Clr Patricia White congratulated the elected Members .

Meeting Closed 8.47pm


Minutes of Ordinary Meeting 6 May 2014

ATTENDANCE (18):
Matt Thompson, Jocelyn Fox, Brett Simpson, Leith Davis, Ray Stein, Ian Henderson, Garry Druett, Ken Rankin, Janis Natt, Daphne Windley, Ross Earby, Carol Rankin, Anne Simpson, Kaye Hilaire, Ann Kirrage, Clr Patricia White, Clr Mark Kitchener

APOLOGIES (7): Murray Fox, Sue Campbell, Chris Campbell, Phillip Windley, Gill Mathie, Kate Stein, Cheryl Druett

Meeting Opened 7.37pm.

Vice President welcomed all visitors.

CONFIRMATION OF MINUTES:

Read from previous meeting.

Moved: Ken Rankin, 2nd Kaye Hilaire, That the minutes be accepted as read. CARRIED

BUSINESS ARISING FROM MINUTES:

Moved to General Business

TREASURER’S REPORT:

As of 6 May 2014
Opening Balance 01/04/2014                                                                  $7871.41
Income                                                                                                            $981.70
Expenses                                                                                                      $2805.80
Closing Balance: 29/04/2014                                                                  $6047.31

Out Going Expenses: Nil

Moved to accept Treasurers report: Matt Thompson, 2nd Ken Rankin CARRIED

CORRESPONDENCE:
In:
• Nil

Out:
• Letter to Director of Assets and Works SCC Re: Township Signage for Wandandian

GENERAL BUSINESS:

• Ross Earby informed progress that a Woodchop advisory meeting was held 23 Apr 14  where he was made Wood Chop Coordinator. Another meeting will be held Wed 14 May 14 to move forward with organising the event for 19 Oct 14.
• Jan mentioned that the progress PA system now has two operational microphones for use.
• Garry Druett spoke at length about LEP and that land had now been gazetted and signed off by Government to be zoned as Rural RU4.
• Garry also requested approval from progress to proceed with action regarding the construction of a shared footpath from the Princes Highway to Bollerang Rd.
• Kladis building fit out still ongoing but an opening date is unknown.
• Clr Patricia White thanked Gary Druett for his diligence and commitment with regard to the LEP to which he had great success for the community.
• Clr White also mentioned that she was aware that our signage letter had been received and she would investigate an outcome of the request.
• Clr White mentioned that the RMS Rep was still interested in attending future meeting and she would contact him with regard to future appearances.
• Also mentioned were future meetings around the Shoalhaven regarding the Council budget and outlay of expenses.
• The dredging of canals in Sussex Inlet
• Ross mentioned that it may be beneficial to approach the Men shed with regard to floor sanding.

A vote was conducted to the following:
Ross Earby moved that the Wandandian Progress Association agrees to undertake the project to establish a shared Walkway on Wandean Road, from the Princes Highway to the Bollerang road intersection and appoint Garry Druett as the coordinator.

Aye (16) Sixteen
Nah (0) Nil

HALL CLEANING:
May: Kaye Hilaire

HALL BOOKINGS:

  • Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
  • Old Time Dancing – Fourth Sunday of every month 2-5pm
  • Illawarra Dementia Advisory and Care Support Service 1000 – 1300
  • Every Thursday from 10 Jul 14 to and including 04 September 14 (total 9 weeks)

 

Meeting Closed 8.15pm

NEXT MEETING:
TUESDAY 3rd Jun 2014 7.30pm


Minutes of Ordinary Meeting 1st April 2014

Meeting Opened: 7.30pm

ATTENDANCE:
Matt Thompson, Jocelyn Fox, Sue Campbell, Ken Rankin, Janis Natt, Chris Campbell, Phillip Windley, Daphne Windley, Ross Earby, Ann Kirrage, Brett Simpson, Kaye Hilaire, Ian Henderson, Clr Patricia White, Mayor Jo Gash, Graham Quinton, Clr. Allan Baptist, Garry Druett, Cheryl Druett, Clr. Mark Kitchener

APOLOGIES: Carol Rankin, Murray Fox, Kate Stein, Anne Simpson

President Welcomed all visitors

CONFIRMATION OF MINUTES
Minutes of the February meeting were read and confirmed.
Moved: Janis Natt, 2nd Ken Rankin

Business Arising From Minutes: Moved to General Business

TREASURER’S REPORT:

Opening Balance 01/3/2014                                                    $7790.30
Income                                                                                             $ 181.11
Expenses                                                                                                  $ 0
Closing Balance: 31/3/2014                                                      $ 7871.41

Out Going Expenses approved for payment:
$262.51 + insurance Taking balance to $5065.61

Moved to accept Treasurer’s report: Janis Natt, 2nd Ken Rankin CARRIED

CORRESPONDENCE:
In:
SCC Media Releases
• Council to release Rabbit Haemorrhagic Disease Throughout March.
• Mayor encourages Royal Couple to visit Shoalhaven City at a later date.
• Mayor welcomes continued Roads to Recovery funding commitment.

Emails
• Email from Russ Pigg regarding funding for small projects.
• Email from Greg Roberts regarding CCB minutes.
• Email thread between Jan Natt and Shelley Hancock regarding the bus turnaround in Wandandian. (More discussion in General business)

Out:
Nil

GENERAL BUSINESS:
• Jan Natt submitted an Email thread between herself and Patricia White and Shelley Hancock. It was quite informative and both Patricia and Shelly are well abreast of the Bus Turnaround situation. Jan was thanked by the progress for her hard work and attention to detail.
• Jan also mentioned the Mobile home club and their intentions to hire the hall.
• Sue mentioned that volunteers must be registered with council so as to be covered by insurance when cleaning etc. Names were taken by Sue.
• Kladis building fit out still ongoing but an opening date is unknown but Nikki Kladis aiming at Easter.
• Wandandian post office opening and closing times received another mention and operator has been encouraged to attend a progress meeting.
• Revenue from Wandandian Markets was raised and Jocelyn will speak with Sandy in regards to that.
• An issue with the outdoor sensor light was raised again and for safety is a necessity. Sue to look into having it repaired.
• A woodchop Sub Committee be formed in the April meeting. And will look at holding it in March, opposed to October. Gives more time to plan.
• Sue will inquire into registering for workers from the Gaol and work for the dole to assist in beautifying the town.

HALL CLEANING FOR FEBRUARY: Jocelyn Fox

HALL BOOKINGS:
Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
Old Time Dancing – Fourth Sunday of every month 2:00-5:00pm
Illawarra Dementia Advisory and Care Support Service 10am – 1.00pm
Every Thursday from 10 Apr 14 to and including 12 June 14 (10 weeks)
Every Thursday from 10 Jul 14 to and including 04 September 14 (total 9 weeks)

•Leisure Coast Wanderers Motor Home Club
Will park 10-15 motor homes in market paddock from Thursday 14 Aug 14 till Sunday 17 August 14. Will use the hall on Friday and Saturday.

Meeting Closed 8.40pm

NEXT MEETING:
Tuesday 1st April 2014 7.30pm


Minutes of Ordinary Meeting 4th March 2014

Meeting Opened: 7.45pm

ATTENDANCE: (11)
Matt Thompson, Jocelyn Fox, Sue Campbell, Ken Rankin, Janis Natt, Chris Campbell, Phillip Windley, Daphne Windley, Ross Earby, Carol Rankin, Anne Simpson

APOLOGIES: Anne Kirrage, Carol Rankin, Murray Fox, Brett Simpson, Kaye Hilaire, Ian Henderson

President Welcomed all visitors

CONFIRMATION OF MINUTES
Minutes of the February meeting were read and confirmed.
Moved: Janis Natt, 2nd Ken Rankin

Business Arising From Minutes: Moved to General Business

TREASURER’S REPORT:

Opening Balance 01/2/2014                                              $8765.78
Income                                                                                        $ 77.70
Expenses                                                                                  $1153.18
Closing Balanc28/2/2014                                                  $ 7790.30

Out Going Expenses approved for payment:
Nil

Moved to accept Treasurer’s report: Janis Natt, 2nd Ken Rankin CARRIED

CORRESPONDENCE:
In:
SCC Media Releases
• Council to release Rabbit Haemorrhagic Disease Throughout March.
• Mayor encourages Royal Couple to visit Shoalhaven City at a later date.
• Mayor welcomes continued Roads to Recovery funding commitment.

Emails
• Email from Russ Pigg regarding funding for small projects.
• Email from Greg Roberts regarding CCB minutes.
• Email thread between Jan Natt and Shelley Hancock regarding the bus turnaround in Wandandian. (More discussion in General business)

Out:
Nil

GENERAL BUSINESS:
• Jan Natt submitted an Email thread between herself and Patricia White and Shelley Hancock. It was quite informative and both Patricia and Shelly are well abreast of the Bus Turnaround situation. Jan was thanked by the progress for her hard work and attention to detail.
• Jan also mentioned the Mobile home club and their intentions to hire the hall.
• Sue mentioned that volunteers must be registered with council so as to be covered by insurance when cleaning etc. Names were taken by Sue.
• Kladis building fit out still ongoing but an opening date is unknown but Nikki Kladis aiming at Easter.
• Wandandian post office opening and closing times received another mention and operator has been encouraged to attend a progress meeting.
• Revenue from Wandandian Markets was raised and Jocelyn will speak with Sandy in regards to that.
• An issue with the outdoor sensor light was raised again and for safety is a necessity. Sue to look into having it repaired.
• A woodchop Sub Committee be formed in the April meeting. And will look at holding it in March, opposed to October. Gives more time to plan.
• Sue will enquire into registering for workers from the Goal and work for the dole to assist in beautifying the town.

HALL CLEANING FOR FEBRUARY: Jocelyn Fox

HALL BOOKINGS:
Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
Old Time Dancing – Fourth Sunday of every month 2:00-5:00pm
Illawarra Dementia Advisory and Care Support Service 10am – 1.00pm
Every Thursday from 10 Apr 14 to and including 12 June 14 (10 weeks)
Every Thursday from 10 Jul 14 to and including 04 September 14 (total 9 weeks)

•Leisure Coast Wanderers Motor Home Club
Will park 10-15 motor homes in market paddock from Thursday 14 Aug 14 till Sunday 17 August 14. Will use the hall on Friday and Saturday.

Meeting Closed 8.40pm

NEXT MEETING:
Tuesday 1st April 2014 7.30pm


Minutes of Ordinary Meeting 4th February 2014

Meeting Opened: 7.40pm

ATTENDANCE:
Brett Simpson, Matt Thompson, Jocelyn Fox, Sue Campbell, Kaye Hilaire, Ken Rankin, Janis Natt, Ian Henderson. Clr. Patricia White

APOLOGIES: Ann Kirrage, Chris Campbell, Carol Rankin, Murray Fox, Anne Simpson, Phillip Windley, Daphne Windley

President Welcomed all visitors

CONFIRMATION OF MINUTES
Minutes of the December meeting were read and confirmed.
Moved: Jocelyn Fox, 2nd Kaye Hilaire

Business Arising From Minutes: Moved to General Business

TREASURER’S REPORT:

Opening Balance 01/1/2014                                 $9428.48
Income                                                                        $ 202.99
Expenses                                                                     $ 865.69
Closing Balance: 31/1/2014                                  $9293.20

Out Going Expenses approved for payment:
Nil

Moved to accept Treasurer’s report: Janis Natt, 2nd Ken Rankin CARRIED

CORRESPONDENCE:
In:
• SCC Media Releases
Council to undertake Traffic Surveys across the Shoalhaven
• Mayor, Gash welcomes Shoalhaven NBN rollout announcement.
• Shoalhaven City Arts Centre hosting Rolling Stone magazine exhibition.
• Council keeping close eye on Beach water quality.
• Changes to Council’s January immunisation clinic dates.
• Council staff member receives prestigious environmental award.
• Council reminds residents to ensure effective control of dogs.
• Mayor, Gash disappointed after funding announcement.
• Email from Martin Upitis Speed limits Clarification.
• Access Areas for dogs policy – Council Report
• Council to commence Gerroa Road vegetation clearing works
• Beach Patrol Service Commences
• Shoalhaven City Council Celebrates International Volunteers Day
• Mayor, Gash hand delivers official Royal Tour invitation
• Letter of appreciation from Judith Edwards
• Letter from Graham Quinton Sussex Inlet RSL Sub- Branch.
• DA’s
• Letter from Dave and Pauline Griffiths

Out:
Nil

GENERAL BUSINESS:
• Bus Company was contacted along with Joanna Gash and Council and they are all aware of the Bus turnaround point being too small. RMS notified to rectify. A date of completion was not forthcoming.
• Jocelyn mentioned that the basketball hoop is in an extremely sunny position and due to this it makes it very hard to shoot hoops when looking into the sun. She will speak to her husband to see what can be done to rectify.
• Floor sander had been contacted and informed that we were still waiting for more quotes.
• Kaye mentioned that the key for the soap holders was missing. Kaye will see if Ann has one.
• Kaye stated that she was going away for a few months and the necessity of Hall cleaning would have to be taken up by someone else in her absence. Both Sue and Jocelyn said that they would be able to pitch in from time to time.
• Kladis building fit out still ongoing but an opening date is unknown but Nikki Kladis aiming at Easter.
• Wandandian post office opening and closing times received another mention and operator has been encouraged to attend a progress meeting.
• Clr Patricia White informed the progress that she would look into a Wandandian Town sign and also stated that she would try to get the side of the Highway maintained to a level where residents could then continue the process.
• Clr White mentioned the updated council budget along with the LEP being almost gazetted. She stated that the DCP will come soon and suggested that Garry Druett represent the township of Wandandian as he did on the last occasion.
• Ken asked Clr White about equipment for garbage collection throughout the town. Clr White stated that she would look into it.
• It was voted on unanimously that Jan Natt be reimbursed $1000 for the new PA system for which she paid $1106.50. Jan donated the $106.50 to progress. Jan was thanked by the progress and a cheque for $1000.00 was afforded to Jan Natt.
• It was agreed and voted on unanimously that the Leisure Coast Wanderers Motor Home Club be charged $300 for the use of the hall and market area grounds for Thursday , Friday, Saturday, 14th, 15th & 16th August, and as the Markets will require the grounds from 6.30am Sunday 17th, they will be advised that this area must be cleared and cleaned by 6.30am and the hall cleaned and closed by 8am.

HALL CLEANING FOR FEBRUARY: Ann Kirrage

HALL BOOKINGS:
Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month
Old Time Dancing – Fourth Sunday of every month 2:00-5:00pm
Illawarra Dementia Advisory and Care Support Service 10am – 1.00pm
Every Thursday from 10 Apr 14 to and including 12 June 14 (10 weeks)
Every Thursday from 10 Jul 14 to and including 04 September 14 (total 9 weeks)

•Leisure Coast Wanderers Motor Home Club
Will park 10-15 motor homes in market paddock from Thursday 14 Aug 14 till Sunday 17 August 14. Will use the hall on Friday and Saturday.
•SCC Waste Management Meeting Tuesday 18 Feb 2014

Meeting Closed 8.55pm

NEXT MEETING:
Tuesday 4th March 2014 7.30pm


Minutes of Ordinary Meeting 3rd December 2013

Meeting Opened: 1938 hours. (7.38pm)

ATTENDANCE:
Brett Simpson, Phillip Windley, Matt Thompson, Jocelyn Fox, Belle Wilke, Sue Campbell, Kaye Hilaire, Daphne Windley, Shayne Iversen, Garry Druett, Cheryl Druett

APOLOGIES: Ann Kirrage, Chris Campbell, Kate Stein, Murray Fox, Anne Simpson

President Welcomed all visitors

CONFIRMATION OF MINUTES
Minutes of the November meeting were read and confirmed.
Moved: Phillip Windley, 2nd Sue Campbell

Business Arising From Minutes: Moved to General Business

TREASURER’S REPORT:

Opening Balance 03/11/2013                                  $8588.86
Income                                                                          $1516.75
Expenses                                                                       $ 812.34
Closing Balance: 31/10/2013                                   $9293.20

Out Going Expenses approved for payment:
Nil

Moved to accept Treasurers report: Brett Simpson, 2nd Kaye Hilaire CARRIED

CORRESPONDENCE:
In:
• SCC Media Releases
Council to receive record Southern Phone Company dividend.
• Mayor, Gash welcomes increased safeguards for subcontractors.
• Council reminding residents to remain safe around home pools.
• Council appealing for witness to signage vandalism.
• Council to undertake design of Round the Bay Walk.
• Council proposes limit on conference attendance.
• BMX track to be located at Curleys Bay reserve, Culburra.
• Mayor encouraging local residents to donate a Christmas gift.
• Council receives Annual Financial Statements and audit report.
• CCB Payment of expenses & Provision of Facilities Policy
• Patricia White Speed limit signs Wandean Road.
• Thankyou letter from The Sharman Family

Out:
• Thankyou letter from Jan Natt on behalf of Progress to Joanna Gash regarding $1000.00 grant.
• Wandandian Woodchop Sub Committee letter/flyer to residents.

GENERAL BUSINESS:

• Sue mentioned that six chairs were left on the Halls front verandas. The chairs were cleaned and moved to the back for people to utilise.
• It was suggested that the Wood Chop Sub committee be formed at a later date.
• Bill Wellman replaced the old timber window with a new aluminium framed one. Tile repair will happen in the near future.
• A second quote will be obtained with regards to floor sanding within the hall.
• Kladis building fit out still ongoing but an opening date is unknown.
• Belle Wilke mentioned that the Shoal bus was not utilising the bus turnaround in the afternoons when dropping off the school children. It was agreed that the Secretary would sent a letter to Shoal bus to ask for an explanation.
• Belle also mentioned that the Wandandian post office opening and closing times of late have been quite unpredictable. It was suggested that she speak with other residents from around her home and try to move that they get their mail delivered.
• Kaye Hilaire suggested that progress and the greater community of Wandandian arrange some type of Christmas function in conjunction with Sport and Rec and the Fire-fighters. Progress will delve deeper into this at future meetings.
• A motion was put forward by Kaye Hilaire that; Access to the Hall be limited to no earlier than 1200 the Friday before a weekend function. This motion was 2nd by Matt Thompson and voted on and carried by all people in attendance with no objections.
• Progress will notify Sandy at the post office, Jan Natt and Anne Simpson to amend website and Hall Hire paperwork/contract.

 

HALL CLEANING FOR DECEMBER: Ann Kirrage

HALL BOOKINGS:
Square Dancers – Every Thursday & 2nd & 4th Tuesday of every Month

December:
7th:    Xmas Party – Shoalhaven Classic Motor Cycle Club.
Pick up Key Friday 6th – return Sunday 8th.
22nd: Old Time Dancing 2:00pm-5:00pm

Meeting Closed 2035hrs (8.35pm)

NEXT MEETING:
TUESDAY 4th February 2014 7.30pm