Minutes of Ordinary 7 April 2015

Meeting opened: 7:40pm

ATTENDANCE:
Jocelyn Fox
Kaye Hilaire
Brett Simpson
Ann Kirrage
Ian Henderson
Ross Earby

APOLOGIES:

Murray Fox
Sue Campbell
Chris Campbell
Cheryl Druett
Gary Druett
Anne Simpson

Minutes of previous meeting read. Accepted: Ann Kirrage 2nd: Ross Earby

BUSINESS ARISING FROM MINUTES:

  • Invoice in from Owen Wood received and accepted for $401.50. Treasurer to pay. Accepted by Kaye Hilaire. 2nd : Ann Kirrage
  • Blinds up and already paid for
  • Gardens done and look great. Thanks to Chris Campbell and Murray Fox. Kaye Hilaire moves that we send a letter to Kate and Ray Stein for their work on the bollards and also a letter to Murray Fox and Chris Campbell for the gardens. Jocelyn to do letters. 2nd: Jocelyn Fox.

CORRESPONDENCE IN:

  • Receipt from DataWave
  • SCC email – ‘Hey Tosser’ campaign
  • SCC letter – dredging works
  • Macey Insurance re cover of hall

CORRESPONDENCE OUT:

  • Letter to Alison Reminis re cleaning

Correspondence moved: Ross Earby. 2nd: Brett Simpson

TREASURERS REPORT:
Opening Balance                                                                 $11704.49
Income                                                                                  $ 1158.92
Expenses                                                                              $ 3091.66
—————
Closing Balance 31 March 2015                                         $ 9771.75
========

Accepted: Ann Kirrage 2nd: Ian Henderson

GENERAL BUSINESS:

  • Sue Campbell requests that we can purchase ACTIZYME for the septic system. Cost approx. $18.00. Use approx. 1 tablespoon per week. Moved to accept Jocelyn Fox. 2nd Brett Simpson.
  • Garden materials donated by Murray Fox and installed by Murray Fox – no charge. Work completed by Sue and Chris Campbell. Plants donated by Ann Kirrage and Kaye Hilaire.
  • Letter to Sue Campbell from Judee Nolan – CCB Executive meeting. Invitation to CCB meeting at Council Administrative rooms to discuss any ‘city-wide’ issues which we may have. Discussion about items for the agenda. Village signs discussed – crooked/uneven etc. Jocelyn Fox to email Judee Nolan for this to go on the agenda. Kaye Hilaire and Ann Kirrage to attend the meeting as Wandandian representatives in lieu of Sue Campbell and Jocelyn Fox. Ian Henderson also mentioned the ‘black spot’ sign near Bewong. He feels that we should invite the council to exert pressure on the appropriate bodies for this known area and improvements to it. Brett Simpson added that it should be for all black spot areas in the Shoalhaven.
  • Floor – Ross Earby has not been able to catch up with Les Corish, however Sue Campbell has sent word that she saw Les and he has donated $2000.00 for the floor to be done. Jocelyn Fox to await notification before sending a thank you letter to Les pending donation from IGA or him personally.
  • Sue Campbell sent a laminated copy of signage to be placed around the Progress Association and Sport and Rec to alert campers that we are community funded and donations would be accepted gratefully. The donations box in the Sport and Rec door has been started. Ross Earby suggested that the slot needs to be high enough to deter silly actions of silly people.
  • Kaye Hilaire announced that the next meeting is the AGM – 5th May – and there are some positions available.
  • Kaye Hilaire mentioned the dinner dance – are we having one? To be carried over to the next meeting.
  • Ross Earby asked to be able to put an ad in the South Coast Register and the Sussex Inlet Weekly and the About Magazine for the Woodchop. Moved by Ross Earby. 2nd Jocelyn Fox.
  • Ian Henderson mentioned his hall hire in March – thanked the venue as it was wonderful for the function. Jocelyn Fox to organise bond refund.
  • Ross Earby asked what is happening with the path? Brett Simpson advised we did not get the grant. Gary Druett not here to let us know what other options are available. Carry over to the next meeting.

Hall bookings as per sheet.

Hall cleaning being done by Sue Campbell, Kaye Hilaire and Ann Kirrage.

Meeting closed: 8:30pm

NEXT MEETING: 5th May 2015 at 7:30pm

 


Minutes of Ordinary Meeting 3 MARCH 2015

Meeting opened: 7:37pm

ATTENDANCE:
Sue Campbell
Jocelyn Fox
Kaye Hilaire
Ann Kirrage
Eve Bray
Richard Eggins
Shayne Iversen
Anne Simpson
Ross Earby
Phillip Windley
Daphne Windley
Clr Amanda Findley
Clr Mark Kitchener
Murray Fox

APOLOGIES:
Gary Druett
Cheryl Druett
Chris Campbell
Carol Rankin
Ken Rankin
Brett Simpson

Minutes of previous meeting read. Accepted: Anne Simpson 2nd: Kaye Hilaire

Business Arising from Minutes:

  • Treasurer reports that the balance in the Minutes from last meeting should have been recorded as $11341.12 as was the closing bank statement balance not $11437.92 as was the cash book balance after outstanding income and expenses were factored in. All noted on the Treasurers Report in the correct format just recorded in the Minutes incorrectly. Apologies.
  • Sign – Ann Kirrage spoke with Kaye Murray. Ann provided alternate location on the other side of the driveway – Sthn side of the mill driveway. Ann suggested on the flat near Mr Spear’s paddock. Council would maintain.
  • Secretary error in last minutes – Centerlink letter was approval to use not declining approval. Apologies.

CORRESPONDENCE IN:

  • SCC email – potential phone scam
  • SCC email – host of MX Nationals in August
  • SCC email – ensure dogs are secure
  • SCC email – REMS Stage 1B review of environmental factors
  • SCC email – Building Communities; one handshake at a time
  • SCC email – Community Grants Scheme
  • SCC email – Youth Week
  • SCC email – dumping of waste
  • SCC email – Senior’s Week
  • Alison Reminis Cleaning – regarding public liability insurance
  • Valuer General – Notice of Land Valuation

CORRESPONDENCE OUT:

  • Various invitations to Woodchop sponsors for Community Day.

TREASURERS REPORT:
Opening Balance                                                    $11341.12
Income                                                                      $ 804.57
Expenses                                                                   $ 441.20
————–
Closing Balance                                                      $11704.49
————–

O/S Expenses                                                          $ 234.95
————–
Balance after o/s expenses                                 $11569.54
(cash book balance)

Accepted: Kaye Hilaire 2nd: Anne Simpson

GENERAL BUSINESS:

  • Sue Campbell obtained quote for Holland blinds with stainless steel accessories for $231.00. Anne Simpson moved we go ahead with order. 2nd Kaye Hilaire.
  • Owen Wood quote for bars on the windows – $401.50. Kaye Hilaire moved we accept quote. 2nd Ann Kirrage.
  • Discussion of public liability requirements of any contract cleaner. Our insurance does not cover cleaner. We are happy with Alison Reminis’ work. Ann Kirrage expressed thought it was cleaner once a month and volunteers weekly – this was agreed upon as was the general idea. Ross Earby suggested we ask Alison to clean weekly only and have volunteers alternate week. Phillip Windley asked how long it should take for a major clean. Ann Kirrage stated it was 3.5 hours once a month. Kaye questioned utilising Centerlink people to clean as part of their community service. Motion by Ross Earby – write to Alison regarding her services, asking that she suspends her work at this point pending Progress sorting out the best option financially for us. We also ask that she advises cost of public liability/personal accident insurance premiums and return any hall keys. 2nd Ann Kirrage.
  • Post office now at Gilelen Rural. Open 5.5 days.
  • Dirt at front of hall to construct gardens. Chris Campbell and Murray Fox doing.
  • Application through Stockland for $1000 grant. We have submitted an application for a new oven in the kitchen.
  • Kaye Hilaire moves that a padlock be reapplied to the gate to our paddock. 2nd Jocelyn Fox. We have a spare padlock and key which will be added in the next few days.
  • Clr Mark Kitchener – praised the progress meeting for working together to solve problems.
  • Old chairs on back verandah to be taken to the tip.
  • Community Day – Saturday 14th March. Invitations have been sent to sponsors. Sue Campbell to place signage in local businesses. Also will do a flyer for mail boxes at Gilelen and local houses. Anne Simpson will put notice on the Wandandian website. Sue asked for approval for money to purchase bread, lollies, chips and nibbles for guests. Approved.
  • Ross Earby – Woodchop will be 18th October this year. Ross will organise again with help from volunteers.
  • Kaye Hilaire asked for quotes to have floor redone. Ross Earby said that he has asked Les Corish from IGA for community grant. He will follow up. Carry over to next meeting.
  • Ann Kirrage asked for email with hall bookings to be sent to her. Anne Simpson has been doing this.

Hall bookings as per attached sheet.

Meeting Closed: 8:45pm

NEXT MEETING: 7th April 2015 at 7:30pm


Minutes of Ordinary Meeting 3 February 2015

Meeting opened: 7:35pm

ATTENDANCE:
Sue Campbell
Jocelyn Fox
Kaye Hilaire
Ken Rankin
Carol Rankin
Sue Bray
Richard Eggins
Anne Simpson
Brett Simpson
Garry Druett
Cheryl Druett
Phillip Windley
Daphne Windley

APOLOGIES:
Murray Fox
Chris Campbell
Ray Stein
Kate Stein

CONFIRMATION OF MINUTES

Minutes of the December meeting were read and confirmed.

Accepted: Anne Simpson 2nd: Kaye Hilaire

Business Arising From Minutes:

  • Anne has not been to the bank at this point to add as signatory. She will do this.
  • Macey’s have been notified of address change and paperwork has been provided with correct address.
  • Sue Campbell investigated the insurance – notation added to cover volunteer worker. Letter from Centrelink attached.
  • Sue also discussed cleaner insurance. She will have to have her own. Cleaner cannot afford to pay her own insurance. Sue suggested a letter to her explaining that she works at own risk and also that anyone who enters the hall when she is here is under her liability.
  • Progress only liable for things such as malfunctioning equipment. We are not liable for people slipping on spilt food/drink etc.

CORRESPONDENCE:

IN:

  • Centrelink – refusal for volunteers registration
  • Premier and Cabinet – refusal of grant application
  • Website hosting bill (see Treasurers Report)
  • Request to complete a survey for an Urban Planning Dissertation
  • Square Dancers dates for 2015
  • CCB Newsletters December 2014 and January 2015
  • SCC Development Committee notice of meetings and associated paperwork
  • SCC re LGA issues for State Election
  • Resignation from Secretary Leith Davis
  • Heather Burge re Dementia Group dates 2015

OUT:

  • Email to SEC re use of hall for Elections
  • Square Dancers re 2015 dates
  • Dementia Group re dates

Correspondence Accepted: Kaye Hilaire 2nd: Ken Rankin

TREASURERS REPORT:
December:
Opening Balance                                             $11547.56
Income                                                             $    114.46
Expenses                                                          $   358.00

Closing Balance                                               $11304.02
========

January:
Opening Balance                                             $11304.02
Income                                                             $    284.60
Expenses                                                          $   247.50

Closing Balance                                               $10937.92
O/S Income                                                     $   600.00
O/S Expenses                                                  $   503.20
————–
Overall Balance                                               $11437.92
========

Accepted: Matt Thompson 2nd: Garry Druett

GENERAL BUSINESS:

  • Attempted break-in through the kitchen. Denis Hilaire did some panel work on the frame to secure it again. Anne Simpson has photos on her phone of the site. Denis has also renewed the screws that hold the other section tampered with. It is suggested that it might be some youth passing through the area or from the area. Thankfully some visiting campers notified Anne Simpson of suspicious behavior of some kids.
  • Discussion about our ‘good’ reputation on WikiCamps site online. Also discussion about number of campers using our site. Suggested we need some signage for not camping on Rural Fire Shed concrete. Brett Simpson could organise this on the roller doors of the shed. Maybe we should put a donation tin on the tennis fence or toilets to help with our associated costs of free campers.
  • Kaye Hilaire moved that we install bars on the kitchen windows to stop any future attempted break-ins. Suggested we approach Owen Wood about this for a quote. 2nd: Philip Windley. Kaye will contact Owen about this.
  • Clr. Alan Baptist – wants more information on footpath. Garry Druett spoke regarding this. Unsuccessful in obtaining grant. New application has been put in with IMB who have a similar community grant project. Hopefully will have a reply by next meeting. There is another avenue if this is unsuccessful – Veolia Mulawaree based in Goulburn.. (This is southern region funding). We will initially utilise the $7000 funding grant that we currently have. Garry to stay involved in securing funding via SCC. We should get started in 2015. Alan suggested a letter from Progress asking for additional funding through the 2016-2017 budget. Garry will do this letter on Progress behalf.
  • Clr. Patricia White spoke regarding other grant funding. 5 councils have a budget for this. Suggested that we do a search for council grants. Must be completely not for profit!
  • Clr. Alan Baptist – Wandandian sign has been designed and we will be the first on the list to have it constructed. Sue Campbell mentioned that the owners of the 2 properties where it is to be placed have submitted letters of objection to the location as it impedes their driveways. Suggested that we do a letter with an alternate location – email to either Alan or Patricia.  Anne Simpson to do this email. Location suggested that the location be south of the old post office before the gates into the paddock. Matt Thompson to take a photo of the location and send to Anne Simpson for her to include in the email to Alan and Patricia.
  • Kaye Hilaire paid her outstanding debt of $20 for a hat.
  • Murray Fox has not had a chance to fix toilet door. Will get onto it.
  • Community Day to be moved from 15th February to Saturday 14th March 3pm onwards. Ross Earby and Jocelyn Fox to do invitations for sponsors and volunteers. Signs to be placed in the local businesses to advertise the event.
  • Post office lease up at the end of the month. Not sure what will happen after this date with regards to a local post office. Business has been advertised on GumTree for $15000. There are a few other local businesses looking at taking it on.
  • Sport and Rec have supplied tennis rackets and balls for hire which are at located at the Coffee Garage and can be utilised by anyone with a booking.
  • Anne Simpson – hall bookings; we have had a cancellation due to our prices. Questioned why our fees so much compared to Tomerong Hall, however our hall twice the size. The person in question was invited to the meeting however did not attend. Daphne Windley questioned if fees were on the website. Yes they are.
  • Kaye Hilaire asked what we are doing regarding the secretary position. Jocelyn Fox will do until the AGM.

Meeting closed 8:35pm.

NEXT MEETING: 3rd March at 7:30pm


Minutes of Ordinary Meeting 2nd December 2014

Meeting opened at: 7:40pm

ATTENDANCE:
Sue Campbell
Anne Simpson
Phil Windley
Kaye Hilaire
Carol Rankin
Ken Rankin
Jocelyn Fox
Brett Simpson

APOLOGIES:
Leith Davis
Daphne Windley
Kate Stein
Chris Campbell

CONFIRMATION OF MINUTES

Minutes of the November meeting were read and confirmed.
Moved: Ken Rankin
Seconded: Kaye Hilaire

BUSINESS ARISING:

  • Guest Speaker Matthew Dimmock (Ability Links)… try for Feb
  • Ross Earby has produced and delivered Woodchop Certificates of Appreciation
  • Invites for sponsors get-together not yet done
  • Letters regarding footbridge done and sent out
  • Letter to Jan ready to go
  • No news on the toilet door yet.
  • Measurements for blind have been obtained, but as the window is an odd size the blind will need to be custom made. Kaye recommended getting quotes and going from there

CORRESPONDENCE: Not available

TREASURER’S REPORT:

OPENING BALANCE:                                          $ 11977.78
Income for month:                                                    $ 333.21
Expenditure for month:                                           $ 763.43

CLOSING BALANCE:                                          $ 11547.56

Accounts to be paid: NIL
Approved / Not approved
Discussion re bank signatories. Anne Simpson needs to go to the bank with ID to be added as a signatory.

Moved: Kaye Hilaire
Seconded: Phil Windley

GENERAL BUSINESS:

  • Sue has applied to Council for Wandandian Progress Association to be approved as a qualified organisation that needs volunteers so that people wo need to do voluntary work for Jobsearch can work for us
  • Anne noticed that our insurance paperwork has the wrong address. For some reason it showed Jan’s old address instead of the correct hall address. Sue has notified Macey’s and this will be corrected
  • There was discussion about the hall cleaning contract and it was pointed out that Alison would need to have her own public liability insurance.
  • Further discussion ensued as to whether or not bands at our functions are covered by our insurance or if they would need to have their own. This is to be investigated for future reference
  • Phil queried progress of the funding for the Wandean Road pathway. Garry had advised that there had been no updates.
  • On a motion from Phil Windley, which was seconded by Kaye Hilaire, that:
    The Sponsors’ Sausage Sizzle planned for 14th December be rescheduled till 15th Feb   and the Price Bros be invited to play, if they are available, for a fee to be determined.
    the meeting agreed and changed the date accordingly as many of the members would be unavailable to assist at the BBQ. Time to commence 12:00pm

Meeting closed at: 8:30pm
NEXT MEETING: 3rd February 2015

 


Minutes of Ordinary Meeting 4 November 2014

Meeting Opened: 7.35 pm

ATTENDANCE:
Jocelyn Fox
Shayne Iversen
Ann Kirrage
Kaye Hilaire
Ross Earby
Brett Simpson
Phillip Windley
Daphne Windley

APOLOGIES:
Matt Thompson
Murray Fox
Chris Campbell
Anne Simpson
Kate Stein

The President welcomed Councillor Patricia White to the meeting, and accepted Mayor Gash’s apologies.

CONFIRMATION OF MINUTES

Minutes of the October meeting were read and confirmed.
Moved: Brett Simpson Seconded: Kaye Hilaire

Business Arising from Minutes: carried through to reports and general business.

TREASURER’S REPORT:

Opening Balance                                                             $9607.74
Add Income                                                                    $8064.27
Less Expenses                                                                $5694.23

Balance as at 31 October 2014                                   $11977.78

The Treasurer also presented a separate financial report for the Woodchop and Expo:

Income:                                                                           $9396.45
Expenses:                                                                        $5046.48

Total Profit from Woodchop:                                       $4350.97

Moved to accept Treasurer’s report: Phillip Windley Seconded: Kaye Hilaire

CORRESPONDENCE:

In:
Various press releases from Shoalhaven City Council

Emails
Advice of development applications from Shoalhaven City Council

Letters

In:

  • from Shoalhaven City Council to all Community Consultative Bodies
  • public exhibition of draft policy for temporary storage (shipping) container on public land
  • letter of resignation as Public Officer and Hall Booking Officer from Mrs Janis Natt
  • letter from Shoalhaven City Council advising that a township sign will be installed at the northern approach to the village
  • letter from Shoalhaven City Council regarding the future provision of library services in the Milton area
  • letter from Shoalhaven City Council regarding works on the upgrade of Turpentine Road, Tomerong in the 2014-2015 financial year
  • letter from Shoalhaven City Council advising of likely changes to grant funding processes for traffic and transport facilities

Out: None
Moved to accept correspondence report: Kaye Hilaire Seconded: Brett Simpson

REPORTS

WOODCHOP

  • Jocelyn proposed formal appreciation of Ross’s wonderful job with the Woodchop, and the meeting expressed their appreciation.
  • The President suggested that the Association present certificates of appreciation to sponsors and main stakeholders. Jocelyn and Ross will prepare the certificates.
  • There is a considerable amount of leftover supplies and it has been decided that the Association hold a community sausage sizzle, inviting all the sponsors and supporters of the Woodchop. Jocelyn moved that the event be held on 14 December, seconded by Kaye Hilaire, to commence at 12 noon. Food and soft drinks will be provided, but other refreshments will be BYO. Invitations: the Secretary and Treasurer will develop and distribute invitations.

GENERAL BUSINESS

  •  A letter of resignation was received from Jan Natt, from her positions as hall booking officer and public officer. The President expressed the thanks of the Association to Jan for her sterling service to the community and the Association. Ross Earby moved that we write to Jan accepting her resignation, and Jocelyn seconded the motion.
  • Anne Simpson has accepted the position of public officer, and for the time being will undertake the duties of hall booking officer.
  • Jocelyn has received a submission from a community member asking for Association to write letters asking for improved pedestrian and bicycle access to Condies Creek bridge. The meeting agreed enthusiastically.
  • Post Office – the meeting discussed ongoing issues with the Post Office opening hours.
  • The President reported that a new cleaner has been appointed, initially on a 3 month trial, and commenced the week after the Woodchop; cleaning products are being stored in a locked cupboard at the hall.
  • Kaye Hilaire asked if a new door could be fitted to the ladies’ outside toilet. Jocelyn offered Murray Fox’s services. Kaye also mentioned the kitchen blind, which is being progressed.
  • Fairy lights – there was ongoing discussion about proposed replacements for the fairy lights.
  • Kaye Hilaire requested that the Progress Association send a card to Robin Kirrage. She will advise an address.

Report by Councillor White

  • The Mayor has visited China; the Shaolin Temple is going ahead in the new year, and will be completed within three years.
  • Council has submitted a grant application to update Huskisson wharf to provide facilities for cruise ships to visit the bay.
  • Council are undertaking a review of all their activities and assets.

Meeting Closed 8.55pm

NEXT MEETING: 7.30pm 2 Dec 2014


Minutes of Ordinary Meeting 6 October 2014

Meeting Opened: 7.40 pm

ATTENDANCE:
Leith Davis
Kate Stein
Ray Stein
Brett Simpson
Ann Kirrage
Ross Earby
Carol Rankin
Kay Hilaire
Sue Campbell
Matt Thompson
Garry Druett

APOLOGIES:
Anne Simpson
Daphne Windley
Phillip Windley
Jocelyn Fox
Ken Rankin
Cheryl Druett
Chris Campbell

CONFIRMATION OF MINUTES

Minutes of the September meeting were read and confirmed.

Moved: Ann Kirrage Seconded: Ross Earby

Business Arising from Minutes: carried through to reports and general business.

TREASURER’S REPORT:

Opening Balance 1 September 2014                                          $9306.95
Income                                                                                            $1297.79
Expenses                                                                                         $ 997.00
Closing Balance 28 July 2014                                                      $9607.74

Moved to accept Treasurer’s report: Kaye Hilaire Seconded: Brett Simpson

CORRESPONDENCE:

Press releases from Shoalhaven City Council, including:

  •  Culburra dog off leash
  • Development Control Plan for Mundamia Urban Release Area
  • Veron Estate
  • Shaolin Temple
  • Nowra Alive
  • IRIS survey
  • Fit for Future
  • Rescuing our Waterways
  • Threatened Species Competition
  • Shoalhaven art exhibition at NSW Parliament House
  • Roadworks progress – none in our area
  • Jets reception
  • Sister City delegation
  • South Coast Tourism Award reception
  • Nowra Alive Funding
  • Off Leash trial – finished 30 September
  • Entertainment Centre goes Pink
  • Collingwood Beach Dun Vegetation reference group
  • Roads to Recovery

 

Emails

  • CCB Newsletter
  • DAs
  • Ann Sudmalis: Round One of the Australian Government National Stronger Regions Fund now open
  • Alison Reminis: Cleaning tender

Letters
In:

  • Shoalhaven Contributions Plan 2010 – Draft Amendment No 5 Public Exhibition
  • Shoalhaven Shire Council – approval of Modification of DA for markets
  • Origin Energy: carbon repeal update, addressed to Mrs Wandandian Progress!!!
  • Shoalhaven Shire Council – No Purchase Order No Invoice Payment advice
  • Circular – invitation to community event ‘Meet the Grants Guy’

Out: None

Moved to accept correspondence report: Kaye Hilaire Seconded: Brett Simpson

REPORTS:

WOODCHOP
Ross Earby reported that:

  • Supply of blocks confirmed with Kevin Mathie and the SC Axemen’s Association
  • engraving of trophies is completed
  • static displays will be on ground by NSW Ambulance, Marine Rescue from Sussex Inlet and Nowra RFS
  • St Georges Basin IGA will supply food and lend a refrigerated truck
  • still need volunteers
  • have lodged a Road Occupancy License request with RMS. These normally take 10 days to process; RMS are trying to expedite.
  • Woodchop committee will meet a final time on 14 October
  • Raffle prizes: Kaye Hilaire moved that the committee authorise Ross to purchase a wheelbarrow, and Sue Campbell seconded.

PATHWAY:
Garry Druett reported that:

He has received a courtesy letter from Shoalhaven City Council; if our grant application is successful, council will approve start on the project early in the new year.

GENERAL BUSINESS

  • Fairy Lights: Ann Kirrage and Sue Campbell will progress this matter.
  • Village Sign: Matt Thompson received a phone call from Council requesting advice on placement. Brett Simpson and Matt Thompson will discuss placement on south side of the village.
  • Hall Cleaning: Sue Campbell reported that as advised by Councillor Baptist, she contacted Council for advice. They advised that cleaners must have an ABN, must hold public liability insurance for $10 million, and because of OHS issues must use own cleaning products. Sue obtained quotes from the three firms advised by Council, all quite expensive and inflexible. A tender was also received by email from Alison Reminis. The meeting considered that the service offered by Alison was more appropriate for the needs of the Hall, and agreed that Sue Campbell should discuss further with Alison.
  • Post Office: the meeting discussed issues with the Post Office opening hours.

HALL CLEANING FOR OCTOBER:
Kaye Hilaire

Meeting Closed 9 pm

NEXT MEETING: 7.30pm 4 November 2014


Minutes of Ordinary Meeting 2 September 2014

Meeting Opened: 7.38pm

ATTENDANCE:

Leith Davis
Anne Simpson
Jocelyn Fox
Sue Campbell
Ross Earby
Kaye Hilaire
Ann Kirrage
Phillip Windley
Daphne Windley
Jan Natt

APOLOGIES:

Murray Fox
Brett Simpson
Garry Druett
Cheryl Druett
Chris Campbell

CONFIRMATION OF MINUTES:

Minutes of the August meeting were read and confirmed.

Moved: Anne Simpson Seconded: Kaye Hilaire

Business Arising from Minutes: carried through to reports and general business.

TREASURER’S REPORT:

Opening Balance 1 August 2014                                                                 $9,069.57
Income                                                                                                               $237.38
Expenses                                                                                                           $591.85
Closing Balance 28 July 2014                                                                     $9,306.95

Moved to accept Treasurer’s report: Jocelyn Fox

Seconded: Ann Kirrage

CORRESPONDENCE:

In:
Press releases from Shoalhaven City Council, including:
* NSW Bike Week free cycling events
* Council progress report for 2013/14 (copy printed for circulation)
* Draft Shoalhaven DCP drop in sessions (held in August)
* Shoalhaven Hall of Sporting Fame
* National Child Protection Week
* Tourism Award Winners
* Connie
* Mountain Bike race in Currumbene State Forest
* Funding grant for Albatross Aviation Technology Park
* Nominations for Australia Day awards
* Call for nominations for Community Grants program
* Opening of Lake Conjola
* Update on late delivery of rates notices
* Draft DCP on exhibition from 11 August
* Erowal Bay boat launching jetty
* Funding for Voyager Park, Ellmoos Reserve at Sussex Inlet and planning for Round the Bay Walk
* Home Sustainability Workshops

Emails
* Frontline News newsletter, release of final version (will be placed on website)
* Jessica Rippon – CCB Guidelines (copy printed for distribution at meeting)

Letters
In: Shoalhaven City Council Australia Day nomination forms for sporting and citizenship awards
Shoalhaven City Council, Application Lodgement Advice.

Out: To Australian Electoral Commission, Wollongong, requesting that the hall be considered for a polling booth site for the State Government election in March 2015.

Moved to accept correspondence report: Jan Natt Seconded: Ross Earby
REPORTS:

WOODCHOP
Ross Earby reported that:

* He had a live interview with PowerFM, and they intend to run a series of interviews over the weeks leading up to the woodchop.
* Wood chip trophies are in hand.
* A working bee was held to clean up the arena – the tree felling poles were removed and stumps placed in the holes for future tree felling.
* Flyers were to be distributed around the local community.
* 30 caps had arrived. Jocelyn moved and Kaye seconded that the account be paid. After discussion it was decided that Ross should order another 20.
* There had been no progress on discussion with RMS re traffic arrangements.
* Planned mock rescue unlikely due to lack of staff, but ambulance will instead stage static display.

PATHWAY

There was no report this month.

The President welcomed Councillor Patricia White and Councillor Allan Baptist to the meeting. Mayor Joanna Gash had sent her apologies.

GENERAL BUSINESS

* Ann Kirrage advised that there had been a leak in the roof, and Murray Fox had promptly attended to repair it.
* Ann called an electrician to check the fairy lights, which have not been working for some time. The electrician reported that a new transformer is required. Anne Simpson moved that the fairy lights be replaced completely, and Jocelyn Fox seconded the motion. After some discussion, Sue Campbell moved an amendment that we investigate options to repair or replace the fairy lights, and this amendment was seconded by Anne Simpson.
* Kaye Hilaire advised that she and Ann Kirrage intend to retire from cleaning the hall, and checking after each hire, at the end of October. Discussion ensued on options for paid cleaning, including budget issues. Councillor Baptist suggested that the committee contact the Council staff member who assists with public hall management, who will be able to advise on options.
* The President thanked Kaye and Ann for their contributions over many years to the successful running of the hall.
* Councillor Baptist spoke briefly to the meeting.
o He advised that the Wandandian village sign is in the Council budget, and he is trying to get a definite date for it.
o Waiting for news of success on our grant application for the pathway
o Advised that Council is moving into budget cycle, and he would like the association to work out our five priority projects and advise himself and Councillor White so that they can be aware during the budget deliberations.

HALL CLEANING FOR SEPTEMBER:

Kaye Hilaire

HALL BOOKINGS:

2/9 Progress Association meeting
4, 9, 11,18,23,25/9: Square Dancers 7pm
4/9: Illawarra Dementia Group 10am – 1pm
28/8: Old Time Dancing
Meeting Closed 8.27pm

NEXT MEETING: 7.30pm 7 October 2014


Minutes of Ordinary Meeting 4 August 2014

Meeting Opened: 7.34pm

ATTENDANCE:

Jocelyn Fox
Anne Simpson
Leith Davis
Coral Rankin
Ken Rankin
Ross Earby
Kaye Hilaire
Janis F Natt
Bill Wellman
Clr Patricia White
Daphne Windley
Phillip Windley

APOLOGIES:

Murray Fox
Brett Simpson
Garry Druett
Cheryl Druett
Ann Kirrage

CONFIRMATION OF MINUTES:

Minutes of the July meeting were read and confirmed.

Moved: Kaye Hilaire Seconded: Ken Rankin

Business Arising from Minutes: carried through to reports and general business.

TREASURER’S REPORT:

Opening Balance 01 July 2014                                                $8,016.42
Income                                                                                           $1,645.00
Expenses                                                                                            $591.85
Closing Balance 28 July 2014                                                  $9,069.57

Moved to accept Treasurer’s report Kaye Hilaire Seconded: Ken Rankin

CORRESPONDENCE:

Emails:
In:
– from Shoalhaven Shire Council, advising that the draft South Coast Regional Sea Level Rise Policy and Planning Framework report would be on exhibition from 5 August to 12 September.

Letters:
In:
– From Infrastructure Manager, Shoalhaven Shire Council, confirming that the Council strongly supports the Association’s application for grant funding for the community pathway project.
– Tomerong Public School P&C re Ethics Classes, enclosing a request for volunteers, and requesting that the meeting discuss.

Out:
– To Australian Electoral Commission, Wollongong, requesting that the hall be considered for a polling booth site for the State Government election in March 2015.

Moved to accept correspondence report: Jan Natt Seconded:Ross Earby

REPORTS:

Woodchop

Ross Earby reported that things were still progressing very well.
– Ross showed a poster that has been produced for advertising.
– Ray Stein is working on woodchips for prizes.
– The Committee is advertising for volunteers to assist on the day, and to help out in the canteen with tea/coffee, cakes etc, car parking control, keeping the arena clear etc.
– Ross was planning to meet with Kim Phillips and Chris Firth of PowerFM on the following Thursday to progress plans for broadcasting on the day.
– He showed a sample cap that will be sold on the day for $15. Ross has ordered 30. The meeting was very enthusiastic about the caps, and it was decided that the order should be increased to 50.
– M J Fox etc will be providing a bobcat and truck for the day.
– There will be a working bee on 31 August.
– The Brooks family have given permission to use their paddock for parking, and all general public parking will be provided on that paddock; there will be no public driveway access. Queries were raised about northbound vehicles turning into the paddock, and it was suggested that RMS be consulted. The meeting asked the expo committee to follow this up.

Pathway:

Garry Druett was not present, but in his absence Jan Natt discussed the application for grant which has been submitted to NSW Community Building Partnership. $47,067 was applied for, the total cost as calculated by Garry Druett. Any decision on the grant will not be announced until mid to late November, and work cannot commence until the announcement.

GENERAL BUSINESS:

– Jan Natt advised that there is an $840 balance remaining of a volunteers’ grant. Jan has obtained a quote for heating the hall with ‘Nobo’ heaters. Bill Wellman mentioned infrared heaters that have been installed in the new chapel at Albatross, and Jan was asked to follow this up also. After discussion it was decided that Jan would look into all options.
– Kaye Hilaire suggested that the Progress Association could raise funds for the pathway by running a 100 Club. Discussion ensued.
– The Chair welcomed Councillor Patricia White to the meeting. She advised that the draft DCP has been released for comment, and has to be with State Government by October. It is on public exhibition with 40 days to make submissions. Clr White suggested that we ask Garry Druett to have a look at the Wandandian section and advise the Association if we should make a submission. She advised that Council has written a new tree preservation area, with a different treatment of trees in creeks.
– Bill Wellman raised issues that he has found with the LEP treatment of Wandandian village; the State government changed the draft LEP and removed manufacturing as an approved activity within the village.
– Kaye Hilaire mentioned that the old time dancers left the urn on overnight. Jan will remind them to be more careful.
– Jan advised that there will be a wedding in the hall on 29/30 August.
– The keyboxes have been installed.

HALL CLEANING FOR AUGUST:
Kaye Hilaire
HALL BOOKINGS:

5/8 Progress Association meeting
7, 12,14,21,26, 28/8: Square Dancers 7pm
7, 14, 21, 28/8: Illawarra Dementia Group 10am – 1pm
29, 30/8: Renee Cooper, Wedding
31/8: Old Time Dancing

Meeting Closed 9.06pm

NEXT MEETING: 7.30pm 2 September 2014


Minutes of Ordinary Meeting 1 July 2014 1

Meeting Opened: 7.34pm

The Chair welcomed Councillor Patricia White to the meeting. The Mayor, Jo Gash, sent her apologies.

ATTENDANCE:
Kaye Hilaire
Jocelyn Fox
Shayne Iversen
Brett Simpson
Ken Rankin
Cheryl Druett
Garry Druett
Matt Thompson
Ross Earby
Janis F Natt
Leith Davis

APOLOGIES:
Murray Fox
Ann Kirrage
Anne Simpson
Carol Rankin
Ian Henderson

CONFIRMATION OF MINUTES:

Minutes of the May meeting were read and confirmed.

Moved: Matt Thompson Seconded: Ross Earby
Business Arising from Minutes:

Matt Thompson undertook to hose the windows as soon as possible.

TREASURER’S REPORT:

Opening Balance 31 May 2014                                                      $6435.20
Income                                                                                               $1781.22
Expenses                                                                                           $ 200.00
Closing Balance 31 May 2014                                                        $8016.42

Moved to accept Treasurer’s report: Matt Thompson Seconded: Ken Rankin

CORRESPONDENCE:

In:
Emails

  • Jessica Rippon with arrangements for Councillors’ visit to Wandandian
  • various Shoalhaven City Council press releases

Letters

Out:
– Letter to Federal member, Ann Sudmalis, nominating Wandandian as priority for a mobile tower.
– Letter to Ms Sandi Oconnor, advising that the association had decided to discontinue the markets.
Moved to accept correspondence report: Ross Earby Seconded: Matt Thompson

REPORTS:

Pathway

Garry Druett reported on the visit by Shoalhaven City Council councillors and officials, who looked over grounds and hall, and were very impressed. Garry presented a plan of the proposed pathway. He has since received a letter from Council notifying that $7000 is available for the pathway in this financial year.
Other avenues for funding include grants available from Shelley Hancock. Garry seeking ideas for community fundraising. Jocelyn Fox suggested Cadbury’s chocolates fundraising.
Kaye Hilaire suggested that we work on fund raising at the woodchop to maximise the funds available for the pathway.
The plan prepared by Garry with drawings, specifications and lists of requirements will be placed on the Wandandian web site.

Woodchop

Ross Earby reported on the June meeting of the Woodchop committee.
The event has been named the Wandandian Woodchop Community Expo.
Ambulance Rescue are proposing a mock motor vehicle rescue on the day. There will be an hour break in the woodchop while the mock rescue is taking place.
Other events being planned include tug of war, pony rides, egg catching, gumboot throw etc etc.
Kim Phillips Power FM and 2ST cannot do an outside broadcast from the wood chop due to resource constraints but will do a remote broadcast from the studio.
Next meeting of the wood chop committee Wednesday 30 July.

GENERAL BUSINESS:

  • Keys: The Post Office is no longer keeping the keys for the hall and tennis court. New arrangements need to be made. Two options are
    1. Coded key storage box, or
    2. Shell Wandandian

Meeting agreed that key storage box would be an excellent solution, but would need two, one for the hall and one for the tennis court. Ross Earby offered to install them.
The meeting unanimously supported this arrangement.

  • The outside men’s toilet was blocked last week.
  • Jan Natt spoke at length with the manager at Australia Post. Jocelyn Fox also made a personal complaint to Australia Post.
  • Kaye noted that the disabled toilet door is not shutting. Movement in the floor. Michael James was the builder. Jan will call him and ask him to inspect the problems. She will report back to the next meeting and if need be, the association will consult another builder.
  • Kladis tavern – it may be opening in September.

HALL CLEANING FOR JULY:

Kaye Hilaire

HALL BOOKINGS:

3rd,8th,10th,17th,22nd,24th,31st, Square Dancers 7pm
10th, 17th,24th,31st – Illawarra Dementia Group 10am to 1pm
19th Dinner Dance to be confirmed
27th Old Time Dancing
Meeting Closed 8.43 pm
NEXT MEETING: 7.30pm 5 August 2014


Minutes of Ordinary Meeting 3 June 2014

Meeting Opened: 7.34pm

ATTENDANCE:
Matt Thompson Kaye Hilaire
Ross Earby Janis Natt
Coral Rankin Ken Rankin
Ann Kirrage Anne Simpson
Leith Davis Clr Mark Kitchener
Garry Druett


APOLOGIES:

Brett Simpson

CONFIRMATION OF MINUTES:

Minutes of the May meeting were read and confirmed.

Moved: Jan Natt Seconded: Matt Thompson

Business Arising from Minutes: No

TREASURER’S REPORT:
Opening Balance 01 May 2014                                      $6435.20
Income                                                                                  $1781.22
Expenses                                                                               $200.00
Closing Balance 31 May 2014                                        $8016.42

Moved to accept Treasurer’s report: Jan Natt Seconded: Matt Thompson

CORRESPONDENCE:

In:

SCC Media Releases
– Mobile Library to undertake temporary pit stop
– CCTV camera locations
– Traffic control training
– asphalt resurfacing Nowra CBD and Bomaderry
– road rehabilitation works on The Wool Road, St Georges Basin and Braidwood Road mid-May
– offshore artificial reef at Shoalhaven Heads

Emails
– from Vincentia Ratepayers and Residents Association providing copy of request to Woolworths to hold a Public Information Meeting to inform the public about plans for the shopping centre at the Jervis Bay Road crossroads.
– from Indigenous Health, with invitation to Cairns 2 World Indigenous Health Conference 8-10 December 2014
– Jessica Rippon, Shoalhaven City Council, advising of her commencement as Team Leader Community Engagement

Letters
– from Shoalhaven City Council, advising that Council unable to accede to request for village entrance signs.
– from Shoalhaven City Council, requesting that we update our contact details following the Annual General Meeting.

Out:
– tabled at meeting by Garry Druett, a letter from him to the General Manager, Shoalhaven City Council, seeking support and assistance from the Council for the proposed pathway on Wandean Road.

REPORTS:

Ross Earby reported on the May meeting of the Woodchop committee.
A program of 8 events has been decided.
A new sponsors’ board will be displayed.
Gill Mathie has offered to set up a large stall on the day, but has requested in return no competition.
St Georges Basin IGA and Super IGA will be happy to support on the day. The wood chop committee are hopeful that all the food and meat will be covered.
Wandandian Shell will do something on the day.
Waiting for a response from Kladis
Every event is covered with sponsorship, and there are block sponsors for every event.
It has been decided that this year instead of the traditional ribbons, prizewinners will be presented with wood chips with plaque attached, as suggested by the Windleys. Ray Stein will provide the woodchips.

The President welcomed Councillor Mark Kitchener to meeting

Garry Druett reported on progress with the Wandean pathway.
A Wandandian Progress Community works group has been formed, with Garry as the Coordinator.
The manager of SCC Assets and Management, Michael Strachan has suggested compacted gravel rather than concrete for the pathway. This option should attract a budget from council for materials. Garry is to survey the project site, do a plan and estimate of costing, and seek funding in June from Council budget.
Gary will maintain the file for the project. At the end of the project the file will be given to the Progress Association. In the meantime he will email progress reports to Anne to place on the website.

GENERAL BUSINESS:

– Garry noted that safety inductions for volunteers on the pathway will be provided by Council.
– Jan Natt advised the meeting that she has been in contact with the south coast network manager of Australia Post with regard to concerns the Association has with the current post office arrangements. She asked if she should continue to discuss this matter with Australia Post on behalf of the Association.
– Moved that Jan continue liaison with network manager by Matt Thompson, seconded by Ken Rankin. Carried.
– Concurrently, the meeting was advised that Ross Earby is negotiating with Australia Post to take over the post office, which would be situated in his Wandandian office.

– Councillor Mark Kitchener would like to make himself available for community consultation in the village and sought advice from the meeting on where he should locate himself.
– Matt Thompson recommended the Blue Dog cafe around lunchtime. Other suggestions were the Shell service station, or the Gilellen rural store. The consensus of the meeting was in front of the Blue Dog.

– Kaye Hilaire asked the meeting to consider whether we should keep the markets going, given the current lack of patronage.
– After discussion Kaye Hilaire moved that Ms O’Connor be advised that the Progress Association has resolved that markets be cancelled effective immediately, due to lack of patronage. Seconded by Jan. Carried.
– Kaye Hilaire was to advise Ms. O’Connor on the following day, with a letter from the Progress Association to follow.

– Kaye Hilaire raised the issue of repairs to the window in the kitchen. It was decided that Kaye would contact and remind the person responsible.

– Kaye Hilaire and Ann Kirrage asked for assistance with cleaning the outside of the hall windows. Matt Thompson volunteered to hose them clean within a week.

– Gary Druett questioned whether the Association would be holding a function in July? Jan had reserved 19 July as a tentative date, but it has not been discussed up till now and the general consensus was that it was too late to organise now.
– Ann Kirrage suggested that the Association discuss at the next meeting what we might like for later in the year. Possibilities raised included to join in with the woodchop, or have a Christmas function. It was agreed that we will discuss at the June meeting.

HALL CLEANING FOR JUNE:

Kaye Hilaire

HALL BOOKINGS:
5, 10, 12, 19 24, 26 June: Square Dancers
17 June: SCC Desiree Rigoni 5pm – 8pm
29 June: Old Time Dancers

Meeting Closed: 8.55

NEXT MEETING: 7.30pm 1 July 2014