Ordinary Meetings

New Name to Reflect Broader Role

 in Ordinary Meetings / Special Interest meetings by

Wandandian & District Community AssociationSPECIAL RESOLUTION UNANIMOUS VOTE 

At its meeting on Tuesday 7th April, members of Wandandian Progress Association Inc voted to officially change its name to Wandandian & District Community Association Inc, marking an important milestone in the organisation’s ongoing commitment to serving the wider local area.

The new name reflects the association’s evolution over time and its expanding role in supporting not only Wandandian itself, but also neighbouring communities across the district. While the name has changed, the association’s core purpose remains the same: to advocate for, connect, and strengthen the local community. Public Officer of the association, Anne Simpson, said the change better represents who the organisation is today.

“Our activities, membership and partnerships now extend well beyond the original township boundaries. The new name recognises the broader district we support and reflects the inclusive, community focused approach we’ve always taken.”

The association has a long history of volunteering, community events, local advocacy and collaboration with residents, businesses and government. The updated name is intended to provide clarity, strengthen recognition, and support future growth.

Importantly, the organisation’s legal status, structure and ongoing projects remain unchanged.
“This is about ensuring our name clearly communicates our role and invites participation from across the district,” Anne said. “We look forward to continuing our work with renewed clarity and shared purpose.”

The Wandandian & District Community Association Inc thanks the community for its ongoing support and encourages residents to get involved in upcoming activities and initiatives.

 in Ordinary Meetings / Special Interest meetings by

Notice of General Meeting
(Special Resolution)

Wandandian Progress Association
ABN: 43 397 193 848

 

NOTICE OF GENERAL MEETING

Notice is hereby given that a General Meeting of Wandandian Progress Association Incorporated will be held as follows:

Date: Tuesday 7th April 2026
Time: 6:00 pm
Place: Wandandian Hall,
D2683 Princes Highway,
Wandandian.

Business of the Meeting

The business of the meeting will include consideration of the two Special Resolutions listed below and will be followed by the normal monthly meeting of the Association.

Special Resolution 1– Change of Name

Special Resolution

That, pursuant to the Associations Incorporation Act 2009 (NSW), the name of the incorporated association be changed from:

Wandandian Progress Association Inc.

to:

Wandandian & District Community Association Inc.

This resolution is intended to be passed as a special resolution.

Special Resolution 2– Replacement of Constitution

That, pursuant to the Associations Incorporation Act 2009 (NSW), the members of Wandandian Progress Association Inc:

  1. repeal the existing Constitution of the Association, originally adopted upon incorporation in 1987, in its entirety; and
  2. adopt the document attached to the Notice of Meeting and marked “Annexure A” as the Constitution of the Association, 

it being an amended version of the NSW Fair Trading Model Constitution, with effect from the date this special resolution is passed.

Members are advised that the special resolutions will be passed only if supported by at least 75% of the votes cast by members entitled to vote, in accordance with the Associations Incorporation Act 2009 (NSW).

A copy of the proposed new constitution is attached to this notice.

By order of the Committee

Mrs. Anne Simpson
Secretary
Date of notice: 17th March 2026

Background to the Special Resolution
(Explanatory Statement)

Wandandian Progress Association was incorporated in 1987, and the current constitution has been in effect since that time. Since the Association’s incorporation, there have been significant changes to the law governing incorporated associations in New South Wales, including the commencement of the Associations Incorporation Act 2009 (NSW) and the introduction of updated regulations and a revised NSW Model Constitution.

The Committee has reviewed the Association’s existing constitution and identified that it no longer reflects current legislative requirements or contemporary governance practices. In some areas, provisions of the NSW Model Constitution may currently apply by operation of law where the existing constitution is silent.

The new constitution will provide more protection from personal litigation for members.

The Committee therefore recommends the adoption of a new constitution that modernises the Association’s governance framework while maintaining its existing purpose and not?for?profit nature. A copy of the proposed constitution accompanies this notice, and members are encouraged to review it prior to the meeting.

2024 Review and another Family Dance

 in Miscellaneous / Ordinary Meetings by

As we welcome the New Year, we want to extend our warmest wishes to our wonderful community. Your continued support means the world to us. We appreciate your outstanding contributions and are excited to keep serving you in the year ahead.

 

As befits the beginning of the New Year for Wandandian Progress Association, here is a rundown of our activities for 2024:

  • Our monthly Community Breakfast and Home Harvest Swap continues to be well attended with a core group of attendees sharing friendship and garden goodies every month. We hope to see many more people, especially young families, join us in 2025.
  • Our major fundraiser for the year, the Community Expo and Woodchop competition which was held in October was a huge success, despite the extra expenses of DAs and obtaining permits to stage the event. Wandandian Hall is owned freehold by Wandandian Progress Association, not Shoalhaven Council, so fundraising is required to pay for its maintenance. The money raised from the Expo will be used for this purpose and to suppport Community Events when possible.
  • A fun family dance in May was well attended and it was fabulous to see some new faces.
  • Hall hire continues to provide a reliable income stream. The hall is used regularly by Grand Pacific Health, Society for Creative Anachronism (mediaeval re-enactment group), Amthetyst Park Stompers dance group and casual bookings which have included exercise classes, professionals and amateur band practice, political group meeting, a funeral, 80th and children’s parties, indigenous group workshops and a Christmas party. Hall hire fees also contribute to the upkeep of the hall and surrounds.

Wandandian Prgogress Association will be holding another Family Dance on 22nd February 2025 but this time it will be a ‘Pay as you Enter’ and ‘bring our own drinks and a plate of food to share for supper’ event. As dinner will not be included this time the entry fee has been reduced.

Flyer for the Family Dance night on 22nd February 2025

 in Annual General Meeting / Meetings / Miscellaneous / Ordinary Meetings by

Notice of Meeting

Date:      Tuesday 4 May 2021

Venue:    Wandandian Progress Hall

Time:      6.00pm General Meeting
                6.30pm AGM and Election of Office Bearers
                7.00pm Transport NSW Jervis Bay, Sussex Inlet (JBSI) Project:
                Community Consultation Meeting

The JBSI Project Team to meet with the Wandandian, Bewong & Jerrawangala Communities and you are
invited to discuss and address concerns in relation to the Princes Highway Bypass Project.
If you are interested, this is your opportunity to hear from the Team.

Please see the attachments below for further information regarding the AGM and membership.

 

All Enquiries to:
The Secretary
Mob: 0408 249 546 or
Email: secretary@wandandian.org.au

Minutes of June 2018 Ordinary Meeting

 in Ordinary Meetings by
WANDANDIAN PROGRESS ASSOCIATION INC.
MINUTES OF ORDINARY MEETING
Tuesday 5 June 2018

MEETING OPENED at: 7:40 pm

ATTENDANCE:
Sue Campbell (Pres), Eve Bray (A/g Sec), Ross Earby (VP), Richard Eggins (Treas),
Kaye Hilaire, Ann Kirrage, Chris Campbell, Anne Simpson, Brett Simpson, Ken Rankin,
Carol Rankin, Daphne Windley, Kate Stein.

APOLOGIES:   Garry and Cheryl Druett, Arlene & John Whipp.

VISITORS:  Ian Henderson

MINUTES of previous meeting
The minutes of the previous meeting held on 1 May 2018 as read be adopted.

Moved     Anne Simpson    Seconded    Ross Earby    Carried

BUSINESS ARISING from previous Minutes
Kay advised the cost of the band for the 50th Birthday celebrations should read $770.
It was then moved that other business arising from previous meeting be moved to general business.

Moved     Kaye Hilaire    Seconded    Carol Rankin    Carried

CORRESPONDENCE

IN: Email from SCC advising the 2018 round of SCC Community Development Grants just opened with a submission deadline of 29 June: Funding up to $2000 with results notified by 31 July.

Moved     Ann Kirrage    Seconded    Kate Stein    Carried

TREASURER’S REPORT
Opening Balance as at 1st May 2018                                              $18,360.21
Income                                                                                                        +      236.88
Expenses                                                                                                      –       66.10 

Closing Balance as at 31 May 2018                                                  $17,957.23 

Outstanding expenses: 

  •   Chq 252 SCC Water                                                                      $      13.40
  •   Chq 255 NSW Fair Trading                                                                45.00

                                                                                                                                $58.40

Cashbook Balance as at 31 May 2018                                             $17,898.83  
Moved that the treasurers Report as presented be accepted

Moved     R. Eggins    Seconded    Kaye Hilaire    Carried

REPORTS 
1.    Community Footpath Update: Eve Bray
Work on Stage 4 of the footpath (concrete yard to end of the watercourse) would commence on Wednesday 7 June when gravel would be delivered and some earth moving work would be done by a contractor. On Thursday the 8th, Garry, the Contractor and Richard would commence laying the pathway with their heavy machinery.
Eve asked for volunteers to help with maintenance work on the Stage 1 section commencing at the corner of Bollerang and Wandean Roads, for Thursday at 10am. BYO shovel or pruning shears and morning tea.

2.    Woodchop Update: by Ross Earby (Event date – Sunday 21st October 2018)
•    Events have now been finalised.
•    Invites have gone out to sponsors with some results.
•    Invites have gone out to stallholders and follow-ups will continue.
•    Alison will provide a report at the next meeting.

3.    Hall Booking Report: For June 2018 by Anne Simpson
•    The Square Dancers – each Thursday evening, 7-10pm
•    Shoalhaven Revival Fellowship – each Sunday, 1.30-4.30pm
•    Casual hires: Landcare on Thursday 7 June, Teri Johnston Saturday 23 June and the Clancy Henderson party on Saturday 30 June.
•    Advanced notice: Kerry Wood 80th party on Sunday 23 September.

4.    Business Community Update
Australia Post update – The Shell Service Station have taken over the postal service.  Staff have been trained, mail has been moved from the back room and is now sorted into pigeon holes out in the shop area making it easier for 1 staff member to handle.

5.    OHS Issues:   Nothing to report.

GENERAL BUSINESS:
Update on 50th Anniversary Cabaret Dance (Saturday 10 November) by Kay Hilaire
•    Samples of table centre placemats being laminated by Anne Sudmalis, and entry tickets costing $12.50 for 120, were shown.
•    Raffle prizes include: O’nite stay at Bewong River Retreat, Harvey Norman – Canvas print 14”x11”,  Bewong Roadhouse – meal voucher.
•    Ruth Langford will donate a bottle of scotch for the coin toss.
•    The South Coast Register will be present for the cake cutting.
•    It is expected there will be at least 8 Councillors attending.
•    A change of caters to Green Olive Café, who have their own staff, will cook in the hall and serve for $30 per head.
•    Kaye is currently taking names for table bookings.
Moved that all Kay’s plans as reported be accepted and moved forward

Moved     Anne Simpson    Seconded    Ross Earby    Carried

Funding Update
Sue has prepared a SUEZ Grant application for $,8,500 for hall kitchen renovations as follows:  Rewell Kitchens quoted $4,780 for cupboard replacement on two sides of the older part of the kitchen, and for a double sink to be installed.  Joyce Mayne quoted $2599 for a double oven and $799 for a dishwasher.  Total cost $8,178.
Additional expenses for Plumbing, Electrical and other incidental costs are not included in the SUEZ submission.

Maintenance: Sue reported that the outside toilet units (cistern and toilet seats x 2) will be replaced prior to the Woodchop event at a total cost of $154.

For Action: Ross reported that May Breuer (of Elstar Motorcycles, Wandandian) advised that her father-in-law Nev Ollis passed away on 11 May. Ross requested that a condolence card be sent to the family on behalf of Progress.
CCB Meeting attended by Anne Simpson and Eve Bray on 24 May in Ulladulla. Anne reported that most items were of general interest and an opportunity to listen to staff presentations on Finance, Tourism, Planning and Fire Services.

Expenditure Approval requested by Ross for the cost of advertising the Woodchop in the ‘About’ Magazine.

Moved     Sue Campbell    Seconded    Richard Eggins    Carried

Reminder of Committee absences: 
Sue Campbell away June to September and Ross Earby away 29 June to 19 July 2018.

Next meeting will be held on Tuesday 3rd July 2018 and with there being no further business the meeting was closed at 8:25 pm.

Minutes of Ordinary Meeting 2nd June 2015

 in Ordinary Meetings by

Meeting opened 7:45pm

ATTENDANCE:
Sue Campbell
Jocelyn Fox
Anne Simpson
Kaye Hilaire
Mayor Joanna Gash
Clr Patricia White
Clr Alan Baptist
Ann Kirrage
Brett Simpson
Ross Earby
Ken Rankin
Carol Rankin

APOLOGIES:
Mathew Thompson
Les Myers
Kirsten Sandison
Kate Stein
Murray Fox
Ray Stein
Phillip Windley
Daphne Windley
Eve Bray
Richard Eggins
Chris Campbell
Gary Druett
Cheryl Druett

Minutes from previous meeting read. Accepted: Anne Simpson 2nd: Ken Rankin

BUSINESS ARISING FROM MINUTES: 

  • Sue Campbell contacted B & N Flooring regarding the quote. The floor has now been done for $4600.00.
  • Dinner dance – Jocelyn Fox and Kate Stein suggest a Trivia Night in September and a Karaoke night in February.
  • Wandandian sign finished.
  • Gary Dreutt not here to discuss footpath. Carry to next meeting.
  • Sue Campbell and Anne Simpson attended Dept Fair Trading meeting. Found it informative. Anne Simpson has created registers that they require – committee and members, conflict of interest, etc. To be stored on site.
  • Pest inspection – Ross Earby asked DNA and they will get back to us.
  • Email board at the post office. Business register set up with local businesses around the grounds for travellers.

CORRESPONDENCE IN:

  • Dept of Fair Trading
  • SCC – letter re: Princes Highway
  • Bendigo bank re: access online to view only
  • SCC – Notice of meeting of development committee

CORRESPONDENCE OUT:

  • SCC – Ben Stewart re: use of facilities
  • SCC Traffic Committee re: review of bridge and road
  • Les Corish – IGA re: thanks for community grant

Accepted: Kaye Hilaire 2nd:Ken Rankin

TREASURERS REPORT:

Opening balance 1 May 2015                                                   $8043.12
Add Income                                                                                 $2567.05
————
$10610.17
Less Expenses                                                                             $4639.18
————-
Closing balance 31 May 2015                                                    $5970.99
========

O/S Expenses – Dept of Fair Trading $ 139.00

Moved: Ann Kirrage 2nd: Carol Rankin

GENERAL BUSINESS:

  • Jocelyn Fox expressed that we should be doing Acknowledgement of Country. She will get a copy of it and moved that we do this from the next meeting on. 2nd by Ross Earby.
  • Sue Campbell presented the advertisement that Ross Earby placed in the papers for the Woodchop. Already getting interest in the event from businesses and market holders. Ross working on the Woodchop – events listing done. Events pretty much the same as last year – 8 event listing. There were 9 last year as Toby Davis added his event at the last minute on the day. Ad in the Axemen’s calendar. Ross requires a cheque for the Axemen’s Association. Jocelyn Fox to write.
  • Mayor Joanna Gash – development meeting was on today. Feels that they are getting things done. Council very busy. DA’s very busy – approx. 16 dwellings approved per week. Big motel Vincentia complex approved. Dan Murphy’s opening soon. Callala Beach land sold. Manyana Skate Park approved. Pool to be open in September. Oallen Bridge almost completed. Thanked Clr’s for attending our meetings. Turpentine Road should begin in July.
  • Clr Patricia White believes we have the best supper at Progress Meetings. She stated that our grounds are looking fantastic. Believes that there has been such an improvement over the past couple of years in the town. Spoke to Ben Stewart regarding our letter. He has indicated that he is happy to come and talk to us. Clr White suggested we call as a follow up to the letter that was sent. Attended Eurobodalla meeting – they suggested that they want SCC to be involved with them. Meeting yesterday regarding budget. With reference to rates they only received 5 submissions out of 55000 ratepayers regarding this. Has attended conferences on a variety of issues. Went to Wivenhoe dam and was given a presentation on the floods and a tour of the walls. Budget works for Sussex Inlet to include bridgework.
  • Clr Alan Baptist – SCC spending over $200 million over the next 2 years which will cover RMS issues and pipeline under the Shoalhaven River. When Alan saw the Wandandian sign up and completed he was very happy. It will have a garden placed around it. Asked how we feel with regards to SCC and how they are moving and performing. Sue Campbell feels that the consolidation of departments as a cost cutting exercise has been effective. She also acknowledges that the council is very busy and keeping some things really fun, such as the yellow piano. Ross Earby mentioned developers and their gripe with council, yet stated that it allows for confidence knowing that council have employed people to assist with the workload. General discussion.

Meeting closed 8:25pm

NEXT MEETING: 7th July at 7:30pm

Minutes of the Annual General Meeting 5th May 2015

 in Ordinary Meetings by

ATTENDANCE:
Sue Campbell
Jocelyn Fox
Kay Hilaire
Ann Kirrage
Clr Patricia White
Garry Druett
Cheryl Druett
Richard Eggins
Kate Stein
Ray Stein
Ian Henderson
Ken Rankin
Carol Rankin
Ross Earby
Anne Simpson
Brett Simpson
Daphne Windley
Chris Campbell
Les Corish

APOLOGIES:
Murray Fox
Jo Gash
Eve Bray
Jan Natt
Phillip Windley
Meeting opened: 8:35pm

Minutes from previous meeting read. Accepted: Anne Simpson 2nd: Kaye Hilaire

REPORTS:

President’s Report:
A very rewarding and exciting year in Wandandian.

    • The annual Community expo and Woodchop in October was a resounding success. Ross Earby took over as coordinator and did an exemplary job. We had some outstanding & generous sponsors who helped to make the day so special. We combined the Woodchop Events with a small market day, some static displays and live music. The hot food at the tennis shed and the cold food etc in the hall all contributed to the day. All in all it was one of our most profitable and successful days.
    • Community Day: This was held on the 14th March this year and was organised to thank all our volunteers and to help our local community get to know one another better. Although only a small turnout it was an enjoyable afternoon.
    • Grounds Maintenance- We have been successful in obtaining Centrelink approval to accept volunteers over the age of 55 who are required to complete up to 30 hours per fortnight doing volunteer work. Chris Campbell has taken over the responsibility of our grounds and building maintenance and is doing a terrific job. I think we can all agree that the area is looking great.
    • Progress is trying to obtain funding to construct a footpath alongside Wandean Road. This will benefit all in our community who regularly walk (or would if they felt safer) up and down the road. Although no funding as yet Garry Druett is keeping us updated on his efforts to find funds. Council has indicated they fully support this initiative.
    • We now have new Holland blinds in the kitchen (supplied and installed by David Elton of Shoalhaven Blinds from Bewong at cost)
    • We also have new security bars on the outside of the same kitchen windows supplied and installed by another local Owen Wood. This will help with the overall security of our Hall.
    • New gardens have been placed either side of the ramp at the front of the hall to make it more attractive. These were achieved at very little cost to Progress and look great.

Overall a very productive and satisfying year. Our sincere thanks to everyone who has contributed throughout the year.

Sue Campbell
President

Treasurers Report:
This past 12 months has been busy for Progress. We must thank the hard work of Ross Earby for the wonderful Woodchop and Field Day, and to all of those who assisted on the day. Hall bookings have continued to be steady with some regular bookings now filling the calendar and many private functions being held. We have continued to seek out available grants/funding from a variety of sources and will continue to so over the next 12 months. Thank you to everyone who works to make the Wandandian Progress Association as wonderful as it is. The books will be taken to Melissa Salway of Salway Taxation and Accounting for review after this meeting.

Jocelyn Fox
Treasurer

Opening Balance 29/4/2014                                                             $6047.31
Closing Balance 27/4/2015                                                               $8043.12

Yearly Income                                                                                   $16666.60
Yearly Expenses                                                                                $14670.79

Profit for Year Ending 27/4/2015                                                    $1995.81

Moved: Ken Rankin 2nd: Ray Stein

 

ELECTION OF COMMITTEE MAY 2015 – APRIL 2016:

PRESIDENT:
Sue Campbell
Nominated: Anne Simpson
2nd: Cheryl Druett
Moved

VICE PRESIDENT 1:
Ross Earby Nominated: Jocelyn Fox
2nd: Les Corish
Moved

SECRETARY:
No nominations – Jocelyn Fox to fill in until secretary found

TREASURER:
Jocelyn Fox
Nominated: Sue Campbell
2nd: Ken Rankin
Moved

PUBLIC OFFICER:
Anne Simpson
Nominated: Sue Campbell
2nd: Jocelyn Fox
Moved

WEBSITE:
Anne Simpson
Nominated: Anne Simpson
2nd: Jocelyn Fox
Moved

HALL BOOKINGS:
Anne Simpson
Nominated: Kaye Hilaire
2nd: Les Corish
Moved

AUDITOR:
Melissa Salway Unanimous

GENERAL BUSINESS:

  • membership to remain at $10
  • Quorum to remain at 5 members
  • Hall hire costs to remain the same
  • Co-ordinates South 35”05.313 East 150”30.666 Time capsule to be opened in 2035.
  • Treasurer to submit financial report to Dept of Fair Trading.

Meeting closed: 8:50pm

Minutes of Ordinary 7 April 2015

 in Ordinary Meetings by

Meeting opened: 7:40pm

ATTENDANCE:
Jocelyn Fox
Kaye Hilaire
Brett Simpson
Ann Kirrage
Ian Henderson
Ross Earby

APOLOGIES:
Murray Fox
Sue Campbell
Chris Campbell
Cheryl Druett
Gary Druett
Anne Simpson

Minutes of previous meeting read. Accepted: Ann Kirrage 2nd: Ross Earby

BUSINESS ARISING FROM MINUTES:

  • Invoice in from Owen Wood received and accepted for $401.50. Treasurer to pay. Accepted by Kaye Hilaire. 2nd : Ann Kirrage
  • Blinds up and already paid for
  • Gardens done and look great. Thanks to Chris Campbell and Murray Fox. Kaye Hilaire moves that we send a letter to Kate and Ray Stein for their work on the bollards and also a letter to Murray Fox and Chris Campbell for the gardens. Jocelyn to do letters. 2nd: Jocelyn Fox.

CORRESPONDENCE IN:

  • Receipt from DataWave
  • SCC email – ‘Hey Tosser’ campaign
  • SCC letter – dredging works
  • Macey Insurance re cover of hall

CORRESPONDENCE OUT:

  • Letter to Alison Reminis re cleaning

Correspondence moved: Ross Earby. 2nd: Brett Simpson

TREASURERS REPORT:
Opening Balance                                                                 $11704.49
Income                                                                                  $ 1158.92
Expenses                                                                              $ 3091.66
—————
Closing Balance 31 March 2015                                         $ 9771.75
========

Accepted: Ann Kirrage 2nd: Ian Henderson

GENERAL BUSINESS:

  • Sue Campbell requests that we can purchase ACTIZYME for the septic system. Cost approx. $18.00. Use approx. 1 tablespoon per week. Moved to accept Jocelyn Fox. 2nd Brett Simpson.
  • Garden materials donated by Murray Fox and installed by Murray Fox – no charge. Work completed by Sue and Chris Campbell. Plants donated by Ann Kirrage and Kaye Hilaire.
  • Letter to Sue Campbell from Judee Nolan – CCB Executive meeting. Invitation to CCB meeting at Council Administrative rooms to discuss any ‘city-wide’ issues which we may have. Discussion about items for the agenda. Village signs discussed – crooked/uneven etc. Jocelyn Fox to email Judee Nolan for this to go on the agenda. Kaye Hilaire and Ann Kirrage to attend the meeting as Wandandian representatives in lieu of Sue Campbell and Jocelyn Fox. Ian Henderson also mentioned the ‘black spot’ sign near Bewong. He feels that we should invite the council to exert pressure on the appropriate bodies for this known area and improvements to it. Brett Simpson added that it should be for all black spot areas in the Shoalhaven.
  • Floor – Ross Earby has not been able to catch up with Les Corish, however Sue Campbell has sent word that she saw Les and he has donated $2000.00 for the floor to be done. Jocelyn Fox to await notification before sending a thank you letter to Les pending donation from IGA or him personally.
  • Sue Campbell sent a laminated copy of signage to be placed around the Progress Association and Sport and Rec to alert campers that we are community funded and donations would be accepted gratefully. The donations box in the Sport and Rec door has been started. Ross Earby suggested that the slot needs to be high enough to deter silly actions of silly people.
  • Kaye Hilaire announced that the next meeting is the AGM – 5th May – and there are some positions available.
  • Kaye Hilaire mentioned the dinner dance – are we having one? To be carried over to the next meeting.
  • Ross Earby asked to be able to put an ad in the South Coast Register and the Sussex Inlet Weekly and the About Magazine for the Woodchop. Moved by Ross Earby. 2nd Jocelyn Fox.
  • Ian Henderson mentioned his hall hire in March – thanked the venue as it was wonderful for the function. Jocelyn Fox to organise bond refund.
  • Ross Earby asked what is happening with the path? Brett Simpson advised we did not get the grant. Gary Druett not here to let us know what other options are available. Carry over to the next meeting.

Hall bookings as per sheet.

Hall cleaning being done by Sue Campbell, Kaye Hilaire and Ann Kirrage.

Meeting closed: 8:30pm

NEXT MEETING: 5th May 2015 at 7:30pm

 

Minutes of Ordinary Meeting 3 MARCH 2015

 in Ordinary Meetings by

Meeting opened: 7:37pm

ATTENDANCE:
Sue Campbell
Jocelyn Fox
Kaye Hilaire
Ann Kirrage
Eve Bray
Richard Eggins
Shayne Iversen
Anne Simpson
Ross Earby
Phillip Windley
Daphne Windley
Clr Amanda Findley
Clr Mark Kitchener
Murray Fox

APOLOGIES:
Gary Druett
Cheryl Druett
Chris Campbell
Carol Rankin
Ken Rankin
Brett Simpson

Minutes of previous meeting read. Accepted: Anne Simpson 2nd: Kaye Hilaire

Business Arising from Minutes:

  • Treasurer reports that the balance in the Minutes from last meeting should have been recorded as $11341.12 as was the closing bank statement balance not $11437.92 as was the cash book balance after outstanding income and expenses were factored in. All noted on the Treasurers Report in the correct format just recorded in the Minutes incorrectly. Apologies.
  • Sign – Ann Kirrage spoke with Kaye Murray. Ann provided alternate location on the other side of the driveway – Sthn side of the mill driveway. Ann suggested on the flat near Mr Spear’s paddock. Council would maintain.
  • Secretary error in last minutes – Centerlink letter was approval to use not declining approval. Apologies.

CORRESPONDENCE IN:

  • SCC email – potential phone scam
  • SCC email – host of MX Nationals in August
  • SCC email – ensure dogs are secure
  • SCC email – REMS Stage 1B review of environmental factors
  • SCC email – Building Communities; one handshake at a time
  • SCC email – Community Grants Scheme
  • SCC email – Youth Week
  • SCC email – dumping of waste
  • SCC email – Senior’s Week
  • Alison Reminis Cleaning – regarding public liability insurance
  • Valuer General – Notice of Land Valuation

CORRESPONDENCE OUT:

  • Various invitations to Woodchop sponsors for Community Day.

TREASURERS REPORT:
Opening Balance                                                    $11341.12
Income                                                                      $ 804.57
Expenses                                                                   $ 441.20
————–
Closing Balance                                                      $11704.49
————–

O/S Expenses                                                          $ 234.95
————–
Balance after o/s expenses                                 $11569.54
(cash book balance)

Accepted: Kaye Hilaire 2nd: Anne Simpson

GENERAL BUSINESS:

  • Sue Campbell obtained quote for Holland blinds with stainless steel accessories for $231.00. Anne Simpson moved we go ahead with order. 2nd Kaye Hilaire.
  • Owen Wood quote for bars on the windows – $401.50. Kaye Hilaire moved we accept quote. 2nd Ann Kirrage.
  • Discussion of public liability requirements of any contract cleaner. Our insurance does not cover cleaner. We are happy with Alison Reminis’ work. Ann Kirrage expressed thought it was cleaner once a month and volunteers weekly – this was agreed upon as was the general idea. Ross Earby suggested we ask Alison to clean weekly only and have volunteers alternate week. Phillip Windley asked how long it should take for a major clean. Ann Kirrage stated it was 3.5 hours once a month. Kaye questioned utilising Centerlink people to clean as part of their community service. Motion by Ross Earby – write to Alison regarding her services, asking that she suspends her work at this point pending Progress sorting out the best option financially for us. We also ask that she advises cost of public liability/personal accident insurance premiums and return any hall keys. 2nd Ann Kirrage.
  • Post office now at Gilelen Rural. Open 5.5 days.
  • Dirt at front of hall to construct gardens. Chris Campbell and Murray Fox doing.
  • Application through Stockland for $1000 grant. We have submitted an application for a new oven in the kitchen.
  • Kaye Hilaire moves that a padlock be reapplied to the gate to our paddock. 2nd Jocelyn Fox. We have a spare padlock and key which will be added in the next few days.
  • Clr Mark Kitchener – praised the progress meeting for working together to solve problems.
  • Old chairs on back verandah to be taken to the tip.
  • Community Day – Saturday 14th March. Invitations have been sent to sponsors. Sue Campbell to place signage in local businesses. Also will do a flyer for mail boxes at Gilelen and local houses. Anne Simpson will put notice on the Wandandian website. Sue asked for approval for money to purchase bread, lollies, chips and nibbles for guests. Approved.
  • Ross Earby – Woodchop will be 18th October this year. Ross will organise again with help from volunteers.
  • Kaye Hilaire asked for quotes to have floor redone. Ross Earby said that he has asked Les Corish from IGA for community grant. He will follow up. Carry over to next meeting.
  • Ann Kirrage asked for email with hall bookings to be sent to her. Anne Simpson has been doing this.

Hall bookings as per attached sheet.

Meeting Closed: 8:45pm

NEXT MEETING: 7th April 2015 at 7:30pm